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- CURRENT PENN STATE STUDENT (not employed previously at the university) and seeking employment with Penn State, please login to Workday to complete the student application process. Please do not apply here, apply internally through Workday.
- If you are NOT a current employee or student, please click “Apply” and complete the application process for external applicants.
Approval of remote and hybrid work is not guaranteed regardless of work location. For additional information on remote work at Penn State, see Notice to Out of State Applicants.
POSITION SPECIFICS
The Penn State Alumni Association is seeking a
Chief Financial Officer (Financial Manager). This position functions as a senior-level administrator and counsel to the Chief Executive Officer of the Penn State Alumni Association (PSAA), serving on the PSAA Leadership Team and acting as the principal budgetary administration and planning officer of the organization, developing strategic financial goals, objectives, and business plans that align with PSAA and PSU strategic plans involving alumni relations. The Financial Manager works with Penn State University fiscal affairs and business affairs staff members to harmonize and leverage financial management systems and staff expertise as cost-effectively as possible.
This position is responsible for the fiscal operations of Penn State University Alumni Association, serving as the fiscal officer for both the 501(c)(3) corporation, PSAA, Inc., and the Penn State University accounts supporting alumni relations, including; but not limited to: managing treasury and investment accounts; preparing and managing budgets for PSAA funds; providing financial analysis and advice to staff and the Alumni Council Executive Board, Budget and Finance Committee, Audit and Risk Committee, and other volunteer groups; managing funds held at the PSAA; and working with Penn State finance shared services. Ensures compliance with generally accepted accounting principles and government regulations (federal, state and local).
In addition, this position is responsible for organizational planning and alignment processes, including but not limited to: strategic plan implementation, monitoring, and reporting; organizational improvement and efficiency analysis and implementation; cost and program pricing analysis; business planning; and selection and coordination of consulting teams retained to support these purposes. This position will also coordinate endowment administration and work with Business Development team on alumni affinity programs and services, including but not limited to: development and implementation of partnership programs to generate sponsorship revenue; assessment and selection of all affinity programs and alumni services; and related revenue-generation programs and strategies.
Primary Job Duties and Responsibilities:
- Develops strategic financial goals, objectives and implementation plans that support and facilitate the PSAA and university's strategic plans. Evaluate operations and performs analysis to assist in related management decisions and to identify potential cost savings. Analyze and advise on financial feasibility of new programs and activities. Ensure compliance with tax, corporate, and legal requirements. Maintain and update Articles of Incorporation, Bylaws, and Rules & Procedures.
- Develops fiscal policy and procedures, establish financial goals, and creates business plans for Penn State Alumni Association, Inc., a 501(c)(3) corporation. Prepares and manages budget, oversees accounts payable, accounts receivable and cash receipts functions. Responsible for treasury management (banking and merchant accounts), and compliance with generally accepted accounting principles. Responsible for accurate and timely filing of IRS tax reporting (990/990T), including Unrelated Business Income Tax (UBIT). Position ensures compliance with IRS regulations and other governmental regulations (federal, state, and local).
- Prepares and manages $13 million annual budget comprised of Penn State Alumni Association funds held by Penn State University. Manage PSAA funds held in investment accounts. Coordinates financial systems development, service delivery, and policy harmonization with Penn State finance and operations staff.
- Provide guidance to PSAA staff and over 150 PSAA affiliate groups on Internal Revenue Service issues affecting the Penn State Alumni Association and its affiliate organizations to ensure that all groups maintain their tax-exempt status under Section 501(c)(3) of the Internal Revenue Code.
- Provides financial analysis to staff and the Executive Board in the form of monthly and quarterly reports. Serves as staff liaison to the Budget and Finance Committee and Audit and Risk Committee, all consisting of volunteers. Provides ongoing financial advice to staff, DDAR partners in various campuses and units, and volunteers. Provides input and training in budget construction process.
- Manages auditors, investment advisors, and attorneys working on behalf of the Association.
Qualifications, Skills, and Experience:
- Related experience in accounting, financial management, or a related field required
- Degree in Accounting, Management, Business Administration, Finance, or a related field
- The ability to prepare and analyze financial reports to support managerial planning, forecasts, and budget recommendations
- The ability to analyze, interpret, and communicate policies and procedures
- Outstanding planning, organizational, project management, problem-solving, and customer service skills
- The ability to manage multiple priorities and work with frequent interruptions
- Self-starter with ability to working independently and as a team member
- Excellent oral and written communication skills
- Strong interpersonal skills and ability to build relationships
The Office of Budget and Finance is supportive of flexible work arrangements when aligned with the ability to meet the needs of the unit and the essential duties of the position. Questions related to flexible work arrangements should be directed to the hiring manager during the interview process.
Minimum Education, Work Experience & Required Certifications
Bachelor's Degree 8+ years of relevant experience, includes 3+ years of supervisory experience; or an equivalent combination of education and experience accepted Required Certifications: None
BACKGROUND CHECKS/CLEARANCES
Employment with the University will require successful completion of background check(s) in accordance with University policies. Due to the financial and fiduciary responsibilities of this position, successful completion of a credit history check will be required in addition to standard background checks.
Penn State does not sponsor or take over sponsorship of a staff employment Visa. Applicants must be authorized to work in the U.S.
Salary & Benefits
The salary range for this position, including all possible grades, is $86,300.00 - $129,500.00.
Salary Structure - Information on Penn State's salary structure
Penn State provides a competitive benefits package for full-time employees designed to support both personal and professional well-being. In addition to comprehensive medical, dental, and vision coverage, employees enjoy robust retirement plans and substantial paid time off which includes holidays, vacation and sick time. One of the standout benefits is the generous 75% tuition discount, available to employees as well as eligible spouses and children. For more detailed information, please visit our Benefits Page.
CAMPUS SECURITY CRIME STATISTICS
Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act and the Pennsylvania Act of 1988, Penn State publishes a combined Annual Security and Annual Fire Safety Report (ASR). The ASR includes crime statistics and institutional policies concerning campus security, such as those concerning alcohol and drug use, crime prevention, the reporting of crimes, sexual assault, and other matters. The ASR is available for review here.
EEO IS THE LAW
Penn State is an equal opportunity employer and is committed to providing employment opportunities to all qualified applicants without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability or protected veteran status. If you are unable to use our online application process due to an impairment or disability, please contact 814-865-1473.
The Pennsylvania State University is committed to and accountable for advancing equity, respect, and belonging. We embrace individual uniqueness, as well as a culture of belonging that supports equity initiatives, leverages the educational and institutional benefits of inclusion in society, and provides opportunities for engagement intended to help all members of the community thrive. We value belonging as a core strength and an essential element of the university’s teaching, research, and service mission.
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