Position Summary
Supporting the Conference Treasurer/Director of Administrative Services (Treasurer), the Executive Assistant will perform a range of administrative support services. This role entails handling highly sensitive issues and data with the ability to work under tight deadlines while maintaining high levels of confidentiality and efficiency. This full-time role is entirely onsite.
- We have an outstanding 403b investment plan with a 4:1 match, which isfully vested after only 1 year of employment;
- 3 weeks paid vacation (your 1st year is prorated based on hire date);
- We offer 13 paid holidays plus an additional personal day;
- Medical, Dental, Vision, LTD and Life Insurance;
- Hourly rate is $24 - $26, commensurate with experience.
Who is the Florida Conference of The United Methodist Church? www.flumc.org
Our Mission: Equipping leaders to make disciples of Jesus for the transformation of communities across Florida and beyond.
Our Vision: Courageous Leadership – Missional Engagement – Spirit-Led Innovation
Key responsibilities are as follows:
· Assists with the day-to-day operation of the Conference. Coordinate all aspects of the office.
· Completes a broad variety of administrative tasks for the Treasurer including coordinating and prioritizing active calendar of appointments; composing and preparing correspondence that is sometimes confidential; arranging detailed travel plans, itineraries, and agendas.
· Serves as gatekeeper for the Treasurer. Provides a bridge for smooth communication between the Treasurer’s Office and internal and external departments, demonstrating leadership to maintain credibility, trust, and support with Senior Management.
· Works closely with the Treasurer for managing and executing a variety of special projects.
· Prioritize conflicting needs; handles matters expeditiously, proactively, and follows-through on projects to successful completion, often with deadline pressures.
· Maintains discretion and confidentiality in relationships with all Senior Management and Board Members.
· Schedule, coordinate and provide administrative, hospitality and logistical support for office meetings.
· Assist in the creation and management of Word documents, PowerPoint presentations and spreadsheets.
- Respond to mail, email, and telephone and fax communications.
- Maintain inventory and order general office supplies and hospitality items for kitchen.
- Act as liaison for facility vendors.
· Perform other general clerical duties.
Experience
· 5 years as Executive Assistant or Administrative Assistant to Senior Management
· Exceptional Microsoft Office Suite skills: Word, Excel, PowerPoint
· Outstanding communication skills: oral, auditory and written
· Highly proficient in use of appropriate grammar, spelling, and proofreading
· Detail Oriented with the ability to prioritize multiple tasks and manage time effectively and in a fast-paced environment.
· Ability to plan strategically and adapt to changes.
· Strong decision-making skills with the capacity to anticipate needs and potential challenges.
· Experience in maintaining Outlook calendars and schedules:
Categorizing emails
Organizing meetings
· Ability to understand and monitor budgets.
· Self-directed and able to work independently to drive projects to completion.
· Solution driven, proactive problem solver
Preference
· A member of the United Methodist Church
Work Environment
· Standard office environment.
· 80% of time spent in stationary position in front of computer.
· Balance of time spent navigating office among other staff, offices and routine office equipment (printer/scanner, shredder)
Some requirements may exclude individuals who pose a threat or risk to the health and safety of themselves or other employees. The employee must be able to perform the essential functions of the position satisfactorily and, if requested, reasonable accommodations will be made to enable employees with disabilities to perform the essential functions of their job, absent undue hardship.
Qualified Candidates within reasonable daily commuting distance of 33815 are encouraged to send resumes with cover letter to employment@flumc.org
FLUMC is an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran, or disability status.
