About PermCap Investment Office
PermCap is a $5.0bn multi-family office and endowment manager. The firm was founded in 2011 and employs 15 people full-time with offices in New York City and Charleston, South Carolina.
Position
PermCap is seeking a Chief Financial Officer (CFO) to oversee the firm’s financial, operational, and regulatory infrastructure as the organization continues to scale in complexity and AUM. This role is designed for a senior financial leader who combines technical depth, institutional rigor, and strategic judgment.
The CFO will be responsible for firm-level financial management, operational oversight, compliance coordination, and the development of scalable systems and controls. This individual will serve as a key partner to senior leadership, supporting long-term growth, risk management, and institutional readiness.
The CFO will oversee a 3–5 person operations and finance team covering all non-investment, non-relationship functions, including reporting, trade support, treasury, compliance coordination, and data integrity.
Responsibilities:
Firm-Level Financial Management
· Own firm-wide financial planning, budgeting, forecasting, and expense management.
· Oversee firm financial statements, cash flow, and internal management reporting.
· Partner with senior leadership on strategic planning, hiring, compensation structures, and long-term growth initiatives.
· Serve as primary liaison with external accounting firms, tax advisors, and auditors.
Client Reporting
· Maintain institutional-grade data integrity and performance reporting across public and private investments via our performance reporting system (Addepar).
· Oversee production and review of client reporting for families, foundations, and institutional clients.
· Act as a senior escalation point for reporting questions involving portfolio managers, clients, and custodians.
· Ensure accuracy and consistency of data used for investment decision-making and client communications.
Trade Execution & Reconciliation
· Provide senior oversight of the full trade lifecycle across asset classes, custodians and outsourced trading relationships.
· Ensure robust controls around trade reconciliation, settlement, and exception management.
· Coordinate with custodians and service providers to maintain operational excellence and reduce operational risk.
Treasury & Cash Operations
· Oversee all treasury functions including wires, cash movements, capital calls, redemptions, and distributions.
· Monitor firm-level and client-level liquidity needs across custodians and strategies.
· Implement controls and processes to ensure accuracy, timeliness, and security of cash operations.
Systems, Data and Operational Scalability
· Own the firm’s financial and operational systems architecture, including performance reporting platforms (e.g., Addepar), trading platforms (Bloomberg EMSX) and general ledger integrations.
· Evaluate and implement automation, workflow optimization, and AI-enabled tools to improve efficiency, accuracy, and scalability.
· Oversee administration of limited partnerships, including NAV processes, capital activity, valuations, and annual audits.
· Lead client onboarding from a financial and operational perspective, ensuring clean account setup, data integrity, and scalable workflows.
· Build and maintain SOPs, internal controls, and documentation to support institutional best practices.
Compliance & Legal
· Oversee coordination of SEC regulatory requirements including KYC/AML, account reviews, and compliance documentation.
· Partner with compliance consultants and legal counsel on audits, examinations, and regulatory matters.
· Strengthen internal controls, risk management frameworks, and governance processes as the firm grows.
· Support leadership in maintaining a strong culture of fiduciary responsibility and operational discipline.
Qualifications
· 10–15 years of experience in finance and investment operations, ideally within a multi-family office, OCIO, RIA, or asset management firm.
· Experience operating as a senior financial leader within an investment organization, not solely in a back-office or accounting function.
· Demonstrated experience owning or overseeing firm-level financial management, including budgeting, forecasting, and financial reporting.
· Strong understanding of performance reporting systems (e.g., Addepar), custodial platforms, and alternative investment workflows.
· Deep familiarity with limited partnerships, capital calls and distributions, NAV processes, and audit coordination.
· Proven ability to build and scale systems, controls, and teams in a regulated investment environment.
· Technically minded and process-driven, with a bias toward automation and continuous improvement.
· Strong judgment, attention to detail, and comfort managing complex data across multiple systems.
· Excellent communication skills, with the ability to interface with senior leadership, auditors, regulators, and external service providers.
· Experience managing and developing multi-person finance and operations teams.
· Bachelor’s degree required
· CPA designation required
· Interest in emerging technologies, particularly automation and AI, to improve efficiency and reporting.
