Since 1975, Wes Thomas & Associates has been a leader in land surveying on the Big Island of Hawaii. Based in Kona, we are seeking a motivated and detail-oriented Business Operations & Project Coordinator to support our business operations and assist in the management of a wide variety of projects.
The ideal candidate is a proactive and diligent team player with strong organizational, analytical, reading comprehension, and research skills. This role offers significant growth potential for candidates who demonstrate drive and initiative, providing an excellent opportunity to advance within the company.
Key Responsibilities:
- Assist in tracking project timelines, deliverables, and budgets across multiple departments
- Support day-to-day business operations including scheduling, internal reporting, and workflow coordination
- Help draft and prepare internal and external business documents
- Organize and maintain project documentation and filing systems
- Coordinate with internal teams to ensure smooth handoffs between professionals
- Follow up on action items from meetings and maintain task lists for key projects
- Assist with permitting applications, tracking municipal deadlines, and assembling submissions
- Communicate with clients, vendors, and municipal contacts professionally and promptly
- Identify opportunities to improve operational processes and implement efficiencies
Qualifications
- Bachelor’s degree or equivalent work experience
- Strong organizational skills and attention to detail
- Excellent written and verbal communication
- Comfort working with Microsoft Office (especially Excel, Outlook, and Word)
- Ability to manage multiple tasks and deadlines
- Professionalism when interacting with clients, agencies, and team members
- Proactive mindset with a willingness to ask questions and take initiative
Preferred but not required:
- Prior experience in operations, HR, project coordination, or administrative support
- Familiarity with permitting processes or land development terminology
- Interest in surveying, engineering, environmental science, planning, or related fields
- Experience with Outlook/Google Calendar, Adobe Acrobat, and/or project tracking tools
Job Type: Full-time
Pay: From $50,000.00 per year
Benefits:
- 401(k)
- Dental insurance
- Health insurance
- Paid time off
Work Location: In person
