About Us
At JupiterBounce.Com, we are the industry leader for event rental companies in south Florida. We are known for our excellent customer service and unique products & services. We listen before we recommend, show up on time, and address challenges before they become problems. For us, success means more than running a smooth event- It means being the team that clients can rely on when the stakes are high and when there’s no room for failure. We’ve built our reputation by showing up with integrity, experience, and heart and continue to grow in a competitive market with our team-oriented culture.
Position Summary
The Business Operations Coordinator is a vital support role responsible for the day-to-day administrative success of our business. This position manages a diverse range of duties, including payroll, accounts payable/accounts receivable, employee onboarding, and fleet administration. We are looking for an independent, detail-oriented professional who can streamline our workflows, build system automations, and ensure our back-office operations run seamlessly to support our sales team and crew in the field. Part-time or full-time availability.
Key Responsibilities
- Accounts Payable & Receivable (AP/AR): Process daily invoices and billing, and actively transition clients and vendors to automated ACH payment methods to streamline cash flow.
- Payroll & Workers' Compensation: Ensure accurate, timely payroll execution and assist with maintaining Workers' Compensation reporting and compliance.
- Onboarding & Auditing: Facilitate the complete onboarding process for new employees, event attendants, and outside vendors.
- Fleet & Asset Coordination: Manage all company vehicle registrations, oversee SunPass and fuel card accounts, and monitor operational camera systems.
- Record Maintenance: Conduct regular audits of personnel and vendor files to ensure all contracts and compliance documents are up to date.
- Compliance Documentation: Organize, track, and process necessary tax-exempt paperwork and other vital business documentation.
- Systems & Automation: Identify office bottlenecks and build out digital automations, reminders, and alerts to improve overall workflow efficiency.
- General Administrative Support: Act as a central point of contact for daily operational paperwork, helping to bridge the gap between the field crew and the back office.
Skills & Qualifications
- Administrative Experience: 2+ years of proven experience in office administration, operations coordination, basic bookkeeping, or a similar multi-faceted role.
- Financial Literacy: Solid understanding of general accounting principles, particularly Accounts Payable, Accounts Receivable, and payroll processing.
- Tech-Savvy & Adaptable: Strong computer skills and comfort navigating various software platforms. A proven ability (or strong eagerness) to build digital workflows, automations, and system alerts.
- Hyper-Organized: Exceptional attention to detail with the ability to juggle multiple distinct responsibilities simultaneously, from fleet logistics to employee paperwork.
- Proactive Problem Solver: A self-starter who looks for ways to improve outdated processes, streamline workflows, and track down missing information independently.
- Communication Skills: Excellent written and verbal communication for smoothly onboarding new hires, coordinating with vendors, and professionally assisting clients with ACH transitions.
- Trust & Discretion: Ability to handle sensitive financial, payroll, and personnel information with the highest level of confidentiality.
- Preferred (but not required): Previous experience handling fleet logistics (vehicle registrations, SunPass, fuel cards), Workers' Compensation, or tax-exempt compliance is a huge plus!
Personal Attributes
- Self-Motivated & Proactive: You do not wait to be told what to do. If you see a messy process, your first instinct is to organize and automate it.
- Highly Meticulous: You naturally sweat the small stuff. You understand that a single transposed number matters when it comes to payroll, billing, and compliance.
- Adaptable & Agile: You are comfortable wearing multiple hats and can smoothly shift gears from troubleshooting a SunPass issue to auditing a vendor contract without missing a beat.
- Tech-Curious: You genuinely enjoy learning new software and figuring out how to make technology do the heavy lifting for you.
- Calm Under Pressure: You maintain a level head and a positive attitude, even when managing multiple deadlines or coordinating last-minute logistical changes.
- Integrity-Driven: You are highly reliable and exercise excellent judgment and discretion when handling sensitive financial and employee information.
