Company Description
Murfreesboro Housing Authority (MHA) is located in Murfreesboro, Tennessee. MHA is dedicated to providing affordable housing solutions through the administration of programs such as the Housing Choice Voucher (Section 8) program and the Low-Income Housing Tax Credit program. Additionally, MHA owns and manages market-rate rental units to support the community’s diverse housing needs. As a vital community partner, MHA plays a crucial role in improving housing opportunities for local residents.
Essential Duties and Responsibilities
The position duties and responsibilities listed below describe the general nature and scope of work. Other responsibilities, duties, and skills may be required and assigned, as needed.
§ Assists in the execution of staff succession and growth plans.
§ Ensures adequate controls are installed and that substantiating documentation is approved and available such that all purchases may pass independent and governmental audits.
§ Develops and maintains systems of internal controls to safeguard financial assets of the Authority.
§ Oversees federal/state awards and programs.
§ Oversees activities of independent auditors; ensures all audit issues are resolved and all compliance issues are met; verifies the preparation of the annual financial statements are in accordance with U.S. GAAP and federal, state, and other required supplementary schedules and information.
§ Develops and/or recommends accounting strategies, objectives, and departmental policies and procedures; implements federal, state, and local directives and statutes as applicable for departmental activities and programs.
§ Develops and/or recommends and ensures consistent adherence to the routine processes and procedures of the Accounting Department, suggesting alternative courses of action, as applicable.
§ Ensures accounting, financial, and budgetary systems are maintained in accordance with Generally Accepted Accounting Principles (GAAP); establishes and maintains appropriate internal controls to ensure compliance with applicable federal, state, and local laws and regulations and Authority rules and procedures.
§ Prepares and reviews various financial statements, balance sheets, and internal and external reports, applying financial, statistical, and accounting principles; submits information to the Chief Executive Officer, the Board of Commissioners, and HUD as appropriate regarding the financial condition of the Authority and status of all programs and budgets.
§ Maintains effective monitoring and reporting systems to ensure the adequacy, quality, and timeliness of departmental work.
§ Coordinates with department team leaders to prepare annual budgets; confers with the Chief Executive Officer regarding expenditure projection and allied fiscal activities; reviews budget proposals and prepares appropriate documentation and justification; leads in the planning and coordination of priorities of the financial program of the Authority.
§ Monitors all banking activities of the Authority; maintains the investment portfolio of all entities; performs monthly bank reconciliations.
§ Maintains all general ledgers of all entities; prepares all monthly financial reporting, journal entries, and HUD reports as needed; allocates expenses to the entities based on methodology chosen (e.g., payroll, insurance, software).
§ Draws funds down from HUD through LOCCS; reports monthly in LOCCS as needed for the Capital Fund.
§ Tracks utility usage for Authority’s properties as required by HUD for annual reporting; prepares the annual HUD operating subsidy calculations for submission.
§ Maintains and oversees the maintenance of the inventory of all fixed assets, including assets purchased, and ensures appropriate purchases are in accordance with all procurement regulations.
§ Assists in the design, implementation, and timely calculations of wage incentives and salaries for the staff.
§ Oversees the Accounts Payables and Receivables; coordinates the timely payment of all invoices; monitors the coding of the invoices, and oversees the allocations of expenses to the entities.
§ Prepares the annual unaudited Financial Data Schedule (FDS) to HUD within the required sixty days from the end of the fiscal year.
§ Submits all year-end entries; closes the books for all entities for the fiscal year-end in anticipation of the annual audit.
Payroll:
§ Manages all relevant functions in preparation of payroll for all Authority employees.
§ Ensures accurate preparation and balancing of regularly scheduled and special payroll, payroll balance sheet, and summaries.
§ Performs various payroll adjustments (e.g., shortages, garnishments, manual computation of gross and net pay, vacation pay, bonuses, etc.); verifies accuracy of all deductions for taxes, insurance, retirement plans, etc. to ensure proper allocation of funds.
§ Files and records all relevant reports in a timely fashion with state and federal agencies, including: monthly state labor statistical report, federal tax deposit, quarterly 941 federal tax form, monthly employee retirement report, quarterly state employment security report, and new hire state information report.
§ Prepares W-2 and W-3 tax forms.
§ Maintains proper accounting and distribution of retired employee payments and deductions in computer system and spreadsheets.
§ Maintains the employee general leave calculations and accumulations.
§ Computes all accrued leave for booking in the general ledger, on an annual basis.
Monthly Closing:
§ Prepares and posts capital fund benefit charges.
§ Posts journal entries and bank transfers for properties for funding escrows, replacement reserve, management fees, vacancy loss, and mortgage payments.
§ Generates/prints payable reports of inter-company accounts.
§ Performs monthly operating subsidy drawdowns, funds transfers, etc.; maintains general ledgers required for each program in compliance with federal, state, and local requirements; serves as Line of Credit Control System (LOCCS) officer.
§ Maintains drawdown files for grants to ensure correct monthly drawdown of monies due to the programs.
§ Checks payroll liability accounts for correct ending balance.
§ Reconciles Daily Statement of Operation report to Tenant Balance report to the corresponding General Ledger Account balances.
§ Performs other relevant monthly closing functions as assigned.
Tenant Accounts:
§ Assists Property Managers with month-end closing, when necessary.
§ Prepares operating subsidy calculation submissions to ensure eligibility under the fund formula; provides supporting documentation as needed or requested by the HUD field office.
§ Prepares Payment In Lieu of Taxes (PILOT) forms and submits payment to; maintains Maintenance and Replacement Fund Requirements to ensure funds set aside can be repaid to appropriate accounts.
§ Supervises the 1099 process and ensures accurate and timely submission to the IRS.
§ Prepares semiannual accounting of tenant bad-debt write-off for Board of Commissioners.
§ Completes and submits the Annual Survey of Government Employment.
§ Manages highly sensitive documents pertaining to financial topics; maintains confidentiality regarding all documents and information received by, or in the possession of the employee.
§ Accountable for consistent adherence to strong Authority standards regarding the ethical, responsible, and appropriate use, care, and safeguarding of Authority materials, supplies, resources, and other assets.
§ Completes other related duties as assigned.
Required Knowledge, Skills, and Abilities
§ Knowledge of policies, procedures, goals, objectives, operational entities, requirements and activities as they apply to the assigned organizational entity.
§ Knowledge of Generally Accepted Accounting Principles (GAAP), General Accounting Standards Board (GASB) and other accounting methods as required for HUD and Federal reporting.
§ Knowledge of applicable federal, state and local laws, regulations and guidelines.
§ Knowledge of financing, budgeting, loans, mortgages and financial reporting and cost allocations.
§ Knowledge of management principles, methods, and practices and their application to department programs and activities.
§ Knowledge of procurement regulations and best practices.
§ Skill in resolving complex problems where only limited standardization exists.
§ Ability to prepare, review and/or approve detailed and complex reports, funding applications, and budgets.
§ Ability to interpret and implement laws, rules, regulations, guidelines, policies, and procedures related to departmental programs and activities.
Education and/or Experience
Bachelor’s Degree in accounting, finance, or related field (Master’s peferred) and a minimum of seven (7) years of progressively responsible experience in governmental financial management with a minimum of three (3) years in a supervisory capacity. CPA preferred. An equivalent combination of education and experience may be considered.
Experience with HUD-funded programs (HCV, LIHTC, Multi-family, and PBRA) required.
Comprehensive knowledge of modern principles, GAAP, budgeting, financial reporting and cost allocations.
Demonstrated audit and complicance experience.
Strong analytical, communication and leadership skills.
