People & Business Operations Specialist
ABOUT NODIAC
Nodiac is an AI infrastructure development company. We deploy modular data centers at existing power sites, delivering inference compute capacity in months instead of the 5+ years required by traditional builds. Our team has identified hundreds of sites across 30+ states with a GW pipeline.
We solve the most urgent bottleneck in AI: getting power to compute. Billions in data center investment is stalled behind grid interconnection queues. We cut that timeline by building at sites where power infrastructure already exists.
Nodiac works with hyperscalers who need near-term inference capacity and with IPPs, utilities, and co-ops who want to maximize the value of their existing assets. We handle site development, power infrastructure, and operations. Our partners get new revenue streams with minimal disruption.
THE ROLE
This is a newly created role designed for someone who can own a wide range of operational, administrative, and people functions at a fast-moving startup. The Business Operations Specialist keeps the company running, from making sure employees get paid accurately to coordinating a candidate pipeline to routing an agreement through DocuSign. No two weeks look the same.
You will work directly alongside the Finance & Business Operations Manager, with shared context on systems, vendors, and the broader operational infrastructure. The ideal candidate is organized, self-directed, and comfortable owning a diverse set of responsibilities without a detailed playbook. Startup experience is strongly preferred.
KEY RESPONSIBILITIES
Payroll & Benefits Administration
- Process semi-monthly payroll for domestic employees using Rippling; coordinate with Finance on GL coding
- Administer benefits programs: health insurance, 401(k) (Human Interest), and open enrollment
- Manage new hire benefits elections, qualifying life event changes, and system configurations
Onboarding, Offboarding & Compliance
- Own the systems and paperwork side of new hire onboarding: offer letter execution, I-9, Rippling setup, equipment coordination
- Manage EOR relationships (Remote.com) for international hires; coordinate onboarding within statutory deadlines
- Maintain employee records, org chart, HR policies, and the employee handbook
- Register and maintain state income tax withholding and SUI accounts in all active employee states
- Manage Workers' Compensation coverage and reporting
Legal & Document Operations
- Manage the DocuSign execution queue: route agreements, track completion, and file executed documents
- Coordinate employment contract execution with legal counsel and incoming hires
- Support immigration and work authorization administration (H1B coordination, EOR statutory requirements)
- Assist with legal entity maintenance and new entity formation checklists in coordination with Finance
Office, IT & Administrative Operations
- Manage co-working office relationships (WeWork and similar); coordinate space changes, lease renewals, and costs
- Serve as the first point of contact for basic IT and domain administration issues (DNS, email deliverability, Google Workspace)
- Coordinate company-wide logistics for offsites, team events, and all-hands gatherings
- Manage general administrative vendors and operational relationships
Recruiting Coordination
- Manage candidate communications, interview scheduling, and pipeline coordination with hiring managers
- Draft outreach, interview invitations, and next-step communications
- Post and maintain job listings on LinkedIn and other platforms
QUALIFICATIONS
- 2+ years of experience in business operations, people operations, or a similar generalist role at a startup or fast-growth company
- Hands-on experience processing payroll and administering benefits (Rippling, Gusto, or similar)
- Highly organized, accurate, and self-directed
- Strong written communication
BONUS POINTS
- Experience with international hires and EOR providers (Remote.com, Deel, Rippling Global)
- Exposure to employment contract execution and basic legal document management
- Background supporting a multi-entity company or one with a complex corporate structure
- Experience coordinating immigration or work authorization processes (H1B, TN, OPT)
WHAT WE OFFER
- Compensation is determined based on relevant experience, skills, and internal equity The range for this role is $80,000 - $100,000
- 100% employer paid healthcare for you and your family
- 401(k) with auto-enrollment
- 4 weeks paid vacation
- 11 paid company holidays
