Inside Sales and Business Operations Coordinator

GasPros • Full-time • Mandeville, Louisiana, United States • $55k - $75k / year • 1w ago

Inside Sales & Business Operations Coordinator

Overview

At GasPros, our gas equipment solutions support some of the world's leading brands. As a growing, family-owned business, our success is driven by a high-performing sales and operations team. We're seeking an Inside Sales & Business Operations Coordinator to play a critical role in supporting the daily functions of our business. Our ideal candidate is highly organized, detail-oriented, and proficient in QuickBooks, with the ability to manage customer orders, purchasing activities, and accounting support functions while serving as a key contributor to the overall success of the organization.

This position will provide someone an intimate role within many departments of the business and an opportunity to grow alongside a rapidly expanding company.

Daily and Monthly Responsibilities

1. Sales Support and Order Management Duties Include But Are Not Limited To:

· Generating customer quotations

· Processing customer sales orders

· Creating and managing purchase orders to suppliers

· Monitoring order status and ensuring timely fulfillment

· Coordinating with suppliers, freight providers, and customers regarding order updates

· Assisting management with sales reporting and forecasting activities

· Maintaining accurate customer and vendor records within company systems

2. QuickBooks and Accounting Support Duties Include But Are Not Limited To:

· Entering and maintaining customer invoices

· Entering and maintaining vendor bills

· Assisting with accounts payable functions

· Assisting with accounts receivable functions

· Processing customer payments and vendor payments

· Reconciling transactions and supporting month-end activities

· Maintaining accurate financial and operational records

· Assisting management with reporting and documentation as required

3. Customer Service and Administrative Support

· Responding to customer inquiries via telephone and email

· Assisting customers with order status, shipment tracking, and product inquiries

· Supporting sales personnel with administrative and operational needs

· Maintaining organized electronic and physical filing systems

· Coordinating internal communications between sales, operations, and management

4. Inventory and Warehouse Support

· Assisting with inventory counts and inventory audits as required

· Supporting shipping and receiving activities during peak workload periods

· Assisting with order preparation, boxing, and palletizing when necessary

· Supporting warehouse operations as directed by management

5. Product and Industry Knowledge

· Remain knowledgeable and up-to-date on all product lines represented by the Company

· Develop a working knowledge of compressed gas equipment, cylinder valves, regulators, and related products

· Participate in ongoing training and professional development activities

6. Communication and Professionalism

· Communicating openly, honestly, and constructively

· Treating all employees, suppliers, and customers with dignity, respect, and courtesy

· Taking responsibility for and making every effort to resolve communication, trust, and respect concerns and problems

· Asking for information needed to perform job responsibilities

Skills and Qualifications

· Associate's Degree or Bachelor's Degree Preferred

· Minimum 5 years of QuickBooks experience required (QuickBooks proficiency will be tested during the interview process.)

· Demonstrated proficiency in QuickBooks required

· Experience generating quotations, sales orders, and purchase orders

· Experience with accounts payable and accounts receivable functions preferred

· Excellent verbal and written communication skills

· Strong organizational and time management skills

· High attention to detail and accuracy

· Ability to understand and thrive in an environment that requires technical competency

· Strong computer skills including Microsoft Outlook, Word, and Excel

· Ability to manage multiple priorities and deadlines simultaneously

· Ability to work independently while contributing as part of a team

Preferred Qualifications

· Experience in industrial distribution, manufacturing, or wholesale environments

· Experience with inventory management systems

· Experience supporting sales and purchasing functions

· Experience processing freight shipments and coordinating logistics

Location

On Site – Mandeville, LA

Salary and Benefits

· $55,000 - $75,000 depending on experience

· 401(k) and 401(k) matching

· Health, Dental, and Vision Insurance

· Health Savings Account available

· Paid Time Off

Job Type: Full-time

Pay: $55,000.00 - $75,000.00 per year

Benefits:

401(k)
401(k) matching
Dental insurance
Health insurance
Health savings account
Paid time off
Vision insurance

Application Question(s):

Please briefly describe your experience using QuickBooks and the specific functions you performed on a daily basis.
Which of the following functions have you personally performed in Quickbooks? (Write all that apply)

-Creating customer quotes
-Creating sales orders
-Creating purchase orders
-Invoicing customers
-Accounts receivable (AR)
-Accounts payable (AP)
-Receiving inventory
-Bank reconciliations
-Financial reporting
-None of the above

Experience:

QuickBooks: 3 years (Required)

Ability to Commute:

Mandeville, LA 70448 (Required)

Work Location: In person