Job Description:
Keith Elgin Motor Engineers is a highly respected independent garage with branches in Morningside and Corstorphine.
Family-owned and operated for over 30 years, we have built our reputation on exceptional customer service, high-quality workmanship and looking after both our customers and our team.
We are a growing multi-branch business supported by an experienced team working across customer service, administration, technical and management roles.
As we continue to invest in new technology, systems and the future growth of the business, we are looking for an organised and proactive Accounts & Business Operations Coordinator to join our team.
This is a varied role at the heart of the business, with responsibility for day-to-day bookkeeping, payroll and HR administration, recruitment support and general business coordination.
You will work closely with the company directors and wider team to help keep the financial and administrative side of the business organised, accurate and running smoothly.
You will also support the customer service team when required, so this is a good opportunity for someone who enjoys variety, takes ownership of their work and is comfortable getting involved across different areas of the business.
Why Join Us?
✅ Established family business with an excellent reputation
✅ Friendly, supportive team environment
✅ Long-term career opportunity
✅ Opportunity to take ownership and develop the role
✅ Modern systems and ongoing investment in the business
✅Work closely with the directors and wider management team
We are a close-knit business where people help one another when needed. While you'll have clear areas of responsibility, we're looking for someone who is comfortable getting involved across the business and helping keep things moving across the wider operation.
The Role:
As our Accounts & Business Operations Coordinator, you will play an important role in keeping the financial, people and administrative side of KEME organised.
A significant part of the role will involve maintaining accurate financial records, supporting bookkeeping and payroll processes and ensuring key administrative tasks and deadlines remain on track.
You will also support HR and recruitment activity, provide organisational support to the company directors and help maintain efficient business processes across both branches.
You will need to be comfortable working independently, managing confidential information and identifying what needs attention rather than always waiting to be asked.
Key Responsibilities
- Managing day-to-day bookkeeping and maintaining accurate financial records.
- Processing purchase and sales invoices, payments and account reconciliations.
· Investigating and resolving invoice, supplier and account queries.
·
- Preparing and processing payroll information, including hours, holidays and absence records.
- Maintaining employee records and supporting general HR administration.
- Coordinating recruitment activity, including job adverts, applications, interviews and candidate communication.
- Providing PA-style administrative support to the company directors, including correspondence, meetings and follow-up actions.
- Liaising with accountants, suppliers and other external contacts as required.
- Maintaining organised business records, documentation and general office administration across the company and branches.
- Supporting the customer service/front-of-house team with calls, enquiries and reception cover support when required.
What We're Looking For:
Essential
- Previous bookkeeping, accounts or financial administration experience.
- Experience supporting payroll and general HR administration.
- Strong Microsoft Office and general computer skills.
- Excellent organisation, accuracy and attention to detail.
- Confident communication skills and a professional manner.
- Ability to prioritise workloads and work independently.
- Trustworthy and discreet when handling confidential information.
- Experience using bookkeeping, accounting or payroll software, such as Xero, Sage, QuickBooks or Employment Hero.
- Previous recruitment or wider HR administration experience.
- Experience supporting directors or senior management.
Desirable
- Previous automotive or small business/branch experience.
- Experience working within a multi-site or branch-based business environment.
- Experience improving administrative, financial or internal processes and systems
Automotive experience is beneficial but not essential. An interest in the automotive sector, along with a willingness to understand our services, terminology and day-to-day operations, will be important in helping you work effectively across the wider business.
You:
You'll be organised, dependable and proactive, with the ability to manage multiple priorities and take ownership of your responsibilities.
You take pride in your work, communicate clearly, and understand the importance of professionalism, integrity and trust. You'll enjoy being part of a close-knit team and be happy to support the wider business when needed.
Working Hours & Location:
- Full-time permanent position.
- Monday to Friday.
- 40 hours per week, within our operating hours of 8:00am to 6:00pm.
- Some flexibility around start and finish times may be considered for the right candidate.
This is primarily an in-person role, working across our Edinburgh branches and closely with the directors and wider team.
Following successful completion of the probationary period, there may be the opportunity for a hybrid working arrangement for the right person, subject to the requirements of the role and the needs of the business. As this is a varied position supporting different areas of the company, regular on-site working will remain an important part of the role.
Apply Now
If you are looking for a long-term career with a respected local business where you can take real ownership of your role and make a genuine contribution to how the business operates, we would love to hear from you.
Please note: This is a full-time, permanent position and is not suitable for applicants seeking temporary or part-time employment.
Pay: £28,000.00-£31,000.00 per year
Application question(s):
- Do you have experience with general HR administration, such as employee records, recruitment or onboarding?
- Are you comfortable working in a role that combines accounts, administration, HR support and general business operations?
- Do you have any previous automotive experience, knowledge or personal interest in cars, whether through work, study or hobbies?
Experience:
- bookkeeping, accounts or financial administration?: 3 years (required)
Work Location: In person
