Operations & Admin Assistant – Proven Progression (Hybrid, Seeley Lake / Missoula, MT)
$20–$35/hr, depending on experience | Part-time
Proven Progression is a small backcountry snowmobile company based in Seeley Lake, Montana. We run clinics, build mod sleds, rent sleds, make films and content, sell products, and put on events. We have a team of three but need an additional team member, with a diversified skill set.
I’m looking for one organized, reliable person to run the admin and operations side of the business and be my right hand for both business and personal admin. You’d be keeping clinics, events and the day-to-day running smoothly so I can focus on guiding and growing the company.
HOURS
- In season (September–March): 20–30 hours a week, sometimes more
- Off season (March–September): 10–20 hours a week
- Mostly remote, with regular in-person work in Seeley Lake and Missoula
WHAT YOU’LL DO
Clinic admin
- Send waivers and rental forms, follow up until they’re signed, and check them for accuracy and health info
- Send pre-season and pre-clinic emails, answer client questions, keep in touch with clients
- Send invoices and confirm payments before each clinic
- Manage the clinic waitlist
Events
- Coordinate Beyond the Backcountry and other events: timelines, athletes, sponsors, venue
Bunkhouse and trips
- Schedule cleaners and keep the bunkhouse stocked, including regular Costco runs
- Coordinate meals for clinics
- Build itineraries and book travel for out-of-area clinics and trips
Operations
- In-person sales support, shipping and receiving, inventory
- Organize footage and files, send them to editors, schedule posts
- Basic creative work like simple graphics and social posts from templates
- Follow up with vendors and sponsors
- Manage my calendar and inbox
- Personal admin and whatever else comes up
WHO YOU ARE
- Organized and reliable, and you follow through without being reminded
- Comfortable working on your own and juggling a lot during busy season
- Live within driving distance of Seeley Lake or Missoula, with a reliable vehicle
- Comfortable with email, Google Drive, Dropbox, basic online tools and AI assistants
- MUST HAVE sales or operations management experience
- Strong proficiency with Microsoft 365, including Outlook, Word, Excel, Teams, and related applications.
- Strong organizational and time-management skills with demonstrated attention to detail.
- Ability to prioritize multiple responsibilities and meet deadlines with limited supervision.
- Demonstrated ability to work independently, identify issues, and follow tasks through to completion.
- Strong written and verbal communication skills.
- Professional judgment and discretion when handling confidential or sensitive information.
- Comfortable working in a growing organization where responsibilities and priorities may evolve.
TO APPLY
Send your resume and a few sentences about why this role fits you.
Pay: $20.00 - $37.00 per hour
Expected hours: 10.0 – 30.0 per week
Application Question(s):
- Do you enjoy challenging work?
- Are you capable of high-pressure tasks?
Experience:
- Sales or Management: 1 year (Required)
Ability to Commute:
- Seeley Lake, MT 59868 (Required)
Work Location: Hybrid remote in Seeley Lake, MT 59868