About the Role

We’re looking for a detail-oriented and proactive Business Operations Specialist to support our operations leadership and keep key initiatives running smoothly. This is a hybrid role that combines administrative support with operational coordination, perfect for someone who thrives on structure, accuracy, and helping leadership stay focused on big-picture priorities.

You’ll work closely with senior leadership, ensuring documents, processes, and projects are organized and on track across multiple business locations.

Key Responsibilities

Maintain and organize legal, operational, and project documentation for leadership access.
Support branch and company initiatives by tracking progress, coordinating with vendors, and ensuring deadlines are met.
Handle core administrative tasks such as completing applications, processing invoices or credits, scheduling, and managing shared files.
Use Microsoft Excel and Monday.com to track workflows and document project updates.
Assist in documenting and improving operational procedures across branches.

What We’re Looking For

Strong organizational skills with proven attention to detail.
Proficiency in Microsoft Office (especially Excel); familiarity with Monday.com a plus.
Ability to manage multiple tasks without losing focus or accuracy.
A self-starter who takes initiative and can figure things out with minimal hand-holding.
Previous experience in operations or administration, ideally in a multi-location or distribution environment.

Why Join Winston Water Cooler

Hybrid flexibility: 4 days on-site, 1 day remote each week.
Career growth: This role can evolve into broader operations or project management responsibilities.
Leadership exposure: Work directly with senior leadership and gain insight into all aspects of the business.
Competitive pay: $70,000–$85,000/year DOE, plus benefits.

If you’re someone who thrives on organization, enjoys “fire-prevention” as much as “fire-fighting”, and takes pride in keeping operations running smoothly, we’d love to hear from you.

Winston Water Cooler, Ltd. Jobs

Business Operations Specialist