A fast-paced Real Estate Law Firm with its headquarters in Metro Atlanta is seeking a Business Operations Associate to provide comprehensive support for the firm’s non-legal business operations. This role encompasses support for office management, including facility management, technology integration, human resources, and financial management, including billing, payroll, and budgeting. This key role will report directly to the Director of Finance & Operations to ensure efficiency and quality standards are met. Key responsibilities include vendor management, compliance support, handling administrative tasks, assisting with IT projects, and contributing to budget development and process improvements. Essential skills for this role are leadership, problem-solving, strong communication, and excellent organizational abilities. This will be a full in-office position. Hybrid work will be considered after at least 90 days.

Do you like to perform different tasks every day, often not what you expected when you arrived that morning? Do you like to multi-task? Do you think outside the box? Do you have a constant yearning to learn new things? If your answer to these questions are yes, this may be the opportunity for you.

Key Responsibilities

Office Operations

Assisting with oversight of daily operations and management of vendors.

Human Resources

Assisting with staff support, benefits administration and potentially payroll support.

Financial Support

Helping with financial reporting, managing budgets, and potentially payroll assistance.

Project Management

Heading up cross-functional projects frequently involving with IT professionals (internal and external vendors) and completing Cost Benefit and ROI analyses.

Compliance

Assist the firm’s Compliance Manager ensure the firm adheres to relevant legal and operational regulations.

Documentation

Developing and revising documentation for new and existing processes.

Skills and Qualifications

Administrative Expertise:

Proficiency in office management, including managing physical and electronic files.

Software Proficiency:

Familiarity with the Microsoft Office Suite of products is required. Familiarity with CaseAware (Default industry specific case management system) and QuickBooks Enterprise a plus.

Organizational and Communication Skills:

The ability to prioritize tasks, manage time effectively, and communicate clearly with peers and clients.

Leadership and Problem-Solving:

Strong leadership and problem-solving capabilities to ensure smooth operations.

Education

Candidate will possess a four-year undergraduate degree from an accredited university, preferably with a business major.

Experience:

Four (4) to five (5) years of prior experience in a legal administrative or office support position is required.

Career Path and Growth

This role may be a stepping stone for potential growth in the Operations department.

All candidates will be subject to pre-employment screens including confirmation of eligibility to work in the United States. Candidates may also be subject to criminal and/or credit history checks and reference checks depending on the nature of the position for which they are applying. Consideration for employment will be conditioned upon cooperation with these screens.

Rubin Lublin LLC Jobs

Business Operations Associate