Business Operations & Executive Assistant

We are seeking a Business Operations & Executive Assistant in South Denver. This role blends Executive Assistant responsibilities with operational support. The ideal candidate will provide high-level administrative support while also assisting with key business operations. The ideal candidate thrives in a fast-paced, high-functioning environment, can pivot seamlessly between tasks, and anticipates needs before they arise.

Job Duties:

Assist different roles and individuals within the office, including supporting family members and leadership personnel
Anticipate the needs of high-net-worth executives and proactively manage tasks
Provide administrative assistance to the Operations Director and various members of the family; including scheduling appointments, managing calendars, and handling correspondence
Assemble, organize, and maintain confidential and cohesive documents
Assist with coordination and communication with the family’s estate manager as needed
Manage daily mail: sort, distribute, and forward to the appropriate family member
Scan, organize, and distribute accounting and operational documents (e.g., bills, invoices)
Assist with onboarding paperwork for new hires across multiple operating businesses
Order and maintain office supplies, snacks, and kitchen items
Maintain break room and common areas (tidying, unloading dishwasher, managing coffee supplies)
Plan and coordinate office and family events such as holiday parties, baby showers, and other celebrations. Own event logistics including ordering food, decorations, and other supplies
Support miscellaneous projects for the family and operating businesses as needed
Manage IT ticket submissions and resolve IT-related issues. Take responsibility for handling all IT matters, those requested by members in the office
Assist in coordinating travel arrangements, primarily focusing on flight coordination
Serve as the primary point of contact for phone calls, emails, and in-person guests; direct communications appropriately
Greet and assist delivery drivers, employees, and visitors

Requirements:

Prior experience in an executive administrative role
Comfortable supporting high-net-worth individuals and multiple business operations, providing "white glove" service
Proactive, resourceful, and capable of independently managing a wide variety of responsibilities
Proficiency in Microsoft Office Suite
Tech-savvy with experience using common office software, scanning, emailing, and document management
High level of discretion and professionalism when handling confidential information
Ability to handle constructive criticism with resilience and maintain a positive attitude
Exceptional organizational, multitasking, and problem-solving skills
Ability to pivot between tasks while maintaining attention to detail and professionalism
Strong written and verbal communication skills
Positive and cheerful attitude, with a team-first mindset

Benefits & Compensation:

Pay: $70,000 - $80,000/annually depending on years of experience
Discretionary annual bonus
Boost your financial future with a 401(k) plan. Once you're fully vested, you become fully entitled to the employer's contributions, reaching up to 6%
Celebrate holidays and your personal days with paid time off starting at 3 weeks per year, paid holidays, as well as sick time
Competitive medical, dental, and vision insurance
Enjoy work perks such as free snacks, a business casual dress code, work from home each Friday and more!

Job Type: Full-time

Pay: $70,000.00 - $80,000.00 per year

Benefits:

401(k)
401(k) matching
Dental insurance
Health insurance
Life insurance
Paid time off
Retirement plan
Vision insurance

Work Location: Hybrid remote in Greenwood Village, CO 80111

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Business Operations & Executive Assistant