Job Description: Business Operations Manager

Location: Varanasi, Uttar Pradesh

Job Type: Full-Time | On-Site

Experience: 2–4 Years

Joining: Immediate

About the Company

We are a fast-growing organization working in the domains of horticulture, landscaping, infrastructure support, and urban development projects. Our clients include government bodies, public sector undertakings, and large institutions. The company is focused on building a structured, process-driven system to support its next phase of growth.

Role Overview

We are looking for a highly organized and proactive Business Operations Manager to support leadership in driving execution, managing coordination, and ensuring operational efficiency across the organization.

This role requires someone who can bring structure to day-to-day operations, ensure timely follow-ups, and act as a central coordination point between leadership and teams.

Key Responsibilities

1. Meeting & Review Coordination

Schedule and manage internal meetings and reviews

Prepare agendas in advance and document key decisions

Track action items, deadlines, and ownership

Ensure timely follow-ups on all pending tasks

2. Approval & Documentation Management

Coordinate approvals for expenses, payments, and documents

Verify completeness of documents before submission

Maintain logs of approvals and pending items

3. Process & SOP Tracking

Monitor implementation of standard operating procedures

Track onboarding and training progress of team members

Identify process gaps and flag deviations

4. Calendar & Priority Management

Manage leadership calendar and scheduling

Ensure optimal time allocation and avoid conflicts

Prepare weekly priority lists

5. Communication & Documentation

Review contracts, letters, and official communications

Maintain document registers and records

Ensure timely responses to official correspondence

6. Internal Communication Coordination

Manage internal communication channels

Ensure proper information flow across teams

Draft internal announcements and updates

7. Compliance & Deadline Tracking

Maintain a compliance calendar

Track statutory, contractual, and operational deadlines

Send timely reminders and escalation alerts

8. Research & Analysis Support

Conduct research for decision-making

Prepare concise reports and summaries

Support business insights and performance analysis

9. Stakeholder & Visit Coordination

Coordinate meetings, site visits, and external interactions

Prepare briefing notes and follow-up actions

10. Execution of New Initiatives

Support implementation of new processes and tools

Coordinate across teams to ensure smooth execution

Candidate Requirements

Must Have:

Graduate in any discipline (MBA preferred)

2–4 years of experience in operations / coordination / project roles

Strong communication skills (Hindi & English)

Excellent organizational and time-management skills

Proficiency in Google Workspace (Docs, Sheets, Calendar)

Willingness to work on-site in Varanasi

Preferred:

Experience in startups, EPC, infrastructure, or government-related work

Understanding of tendering processes

Experience working with senior leadership

Key Traits

Proactive and self-driven

Detail-oriented

Highly reliable and discreet

Strong follow-up discipline

Calm and structured under pressure

Compensation & Growth

Salary: ₹15,000 – ₹30,000 per month

High learning exposure across business functions

Opportunity to work closely with leadership

Clear growth path in operations and strategy roles

Job Types: Full-time, Permanent

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Business Operations Manager