Position Summary: Manage the day-to-day activities and the evolvement of the bank’s general accounting systems, internal management information and external reporting.

Reporting Relationship: President & CEO

Directly manages the Financial Specialist & Accounting Clerk

Relationships:

Will advise and assist department managers, officers, and staff in their respective functions associated with the areas for which she has direct responsibility.
Will have extensive contact with customers, the public and community, and is to conduct relationships in a manner that will enhance the overall marketing effort of the bank.
Will be called upon from time to time to participate with community organizations and in community projects.

Major Accountabilities

Responsible for the daily activities of the Accounting Department to ensure the bank’s books and records are maintained in accordance with generally accepted accounting principles and bank regulatory guidelines.
Responsible for directing the preparation of the bank’s annual budget for non-interest expenses and the follow-up comparisons.
Responsible for the preparation of the bank’s financial projections after receiving direction from the Asset/Liability Committee. Responsible for giving monthly updates, balancing and comparing actual to plan.
Responsible for financial reporting to the various regulatory agencies.
Responsible for the completion of Official checks outstanding & annual reporting to the state.
Responsible for the completion of Accounts Payable.
Responsible to evaluate and recommend technology needs to provide Financial Department with a fast accurate, and secure method of gaining access to information.
Responsible for employee evaluations that are done directly by department manager.

Specific Duties:

Reconcile and balance the subsidiary records and accounts for the following either daily, monthly or annually:

o Loans and deposits

o Prepaid accounts, accrued expenses, Bank CD investments, and fixed assets

o Investment portfolio and accrued interest receivable

o Employee benefits accounts

o Correspondent bank accounts

Processing payroll, quarterly and annual reporting.
Timely preparation and filing of the following reports:

Quarterly call reports to regulatory agencies.
Quarterly and Annual Federal Reserve Holding Co. Reporting
Annual property tax reporting
Monthly Asset Liability Report to American Planning

Annual preparation of the Bank’s financial Projection.
Monthly updating and balancing of the bank’s fixed asset depreciation schedule.
Monthly updating and balancing of Bancshares’s financial recordkeeping.
Preparation and assembly of monthly Board Reports.
Monthly deposits of backup withholding, annual reporting.
Maintain, update and balance all shareholder records which includes shareholder correspondence, transfers, dividend checks, shareholder meeting/proxy preparation.
Make monthly entries for expense and income accruals.
Weekly purchasing of bank supplies, looking for the best prices possible.
Member of the leadership committee.
Weekly, monthly and annual administration, preparation and updating of the Bank’s Non-Interest Expense Budget.
Inventory of bank supplies. Fill departmental requisitions.
Assist CPAs with audit – prepare confirmation letters, etc.
Members of ALCO Committee are responsible for overseeing the audit functions.
Carry out other such duties as may be assigned or requested.
Responsible for compliance to federal and state regulation as pertaining to this position.

Other Duties:

Serves as member of:

o Leadership Team

o Asset/Liability Committee

o Employee Benefits Committee

o IT Committee

o Business Resumption Committee

o Retirement Committee

Work Environment

This job operates in a clerical, office setting. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.
This is a largely sedentary role; however, some filing is required. This would require the ability to lift files, open filing cabinets and bend or stand on a step stool as necessary.

Other Duties

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.
Guaranty Bank and Trust Co. is an Equal Employment Opportunity Employer. Employment policies and decisions on employment and promotion are based on merit, qualifications, performance, and business needs. The decisions and criteria governing the employment relationship with all employees are made in a nondiscriminatory manner, without regard to race, religion, color, national origin, sex, age, physical or mental disability, sexual orientation, gender identity, veteran status, or any other factor determined to be unlawful by federal, state, or local statutes.

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