CUMAC is a nonprofit organization providing food and supportive services to individuals and families throughout Passaic County. The Chief Operating Officer (COO) is a senior leadership position responsible for ensuring that CUMAC has the financial strength, operational systems, infrastructure, and administrative practices necessary to effectively advance its mission.

Working closely with the Chief Executive Officer and senior leadership team, the COO provides strategic and day-to-day oversight of finance, operations, compliance, facilities, risk management, administrative systems, and organizational infrastructure. The COO ensures that CUMAC operates efficiently, maintains strong internal controls, meets all regulatory and grant requirements, and is positioned for sustainable growth.

The COO serves as a strategic partner to the CEO and Board, translating financial and operational information into sound organizational decision-making.

Essential Responsibilities

Finance & Organizational Stewardship

Lead the organization's financial management, budgeting, forecasting, cash-flow management, and financial reporting.
Partner with the CEO and department leaders to develop the annual operating budget and monitor performance against budget.
Provide timely, understandable financial analysis and forecasts to the CEO, Board, Finance Committee, and senior leadership.
Oversee accounting processes, financial controls, bank relationships, payroll administration, accounts payable, reconciliations, and monthly financial close.
Maintain strong internal controls, appropriate segregation of duties, and accurate financial documentation.
Identify financial risks, trends, and opportunities and provide proactive recommendations to leadership.
Lead preparation for the annual audit and coordinate Form 990 and other required financial filings.

Grant Compliance & Regulatory Oversight

Oversee financial management and reporting requirements for government and restricted grants.
Ensure grant expenditures are properly documented, reconciled, and aligned with approved budgets and funding requirements.
Maintain organizational grant, audit, regulatory, insurance, and compliance calendars and ensure deadlines are met.
Coordinate required federal, state, county, and local filings, registrations, monitoring visits, and audits.
Ensure CUMAC maintains appropriate records and remains audit-ready throughout the year.
Work collaboratively with Development and Program teams to support grant budgets, reporting, and compliance.

Operations, Facilities & Infrastructure

Provide leadership and oversight for CUMAC's operational functions, working closely with program, logistics, facilities, fleet, and administrative leadership.
Oversee purchasing of food, supplies, equipment, and services to ensure responsible and efficient use of organizational resources.
Provide oversight of inventory management and operational systems.
Partner with the Facilities/Fleet Manager and other leaders on facility, vehicle, equipment, maintenance, and operational needs.
Develop and maintain a long-term capital plan and oversee the financial planning, budgeting, and scheduling of major facility improvements and capital projects.
Review significant contracts, leases, service agreements, and vendor relationships.
Ensure appropriate insurance coverage and risk-management practices are maintained.
Support emergency preparedness, business continuity, and organizational risk management.

Administration, Human Resources & Internal Systems

Oversee administrative systems and supervise assigned finance and administrative staff.
Ensure payroll, employee benefits, personnel documentation, and required employment reporting are administered accurately and confidentially.
Establish clear procedures, documentation, cross-training, and backup systems for critical administrative and financial functions.
Strengthen technology, data security, recordkeeping, and information-management practices.
Identify opportunities to improve efficiency through technology, automation, and improved organizational systems.

Leadership & Strategic Partnership

Serve as an active member of CUMAC's senior leadership team and strategic partner to the CEO.
Work with the CEO to implement CUMAC's strategic vision and ensure organizational resources support its mission and priorities.
Provide department leaders with clear financial and operational information to support effective decision-making.
Assist leadership in evaluating new programs, contracts, grants, partnerships, staffing needs, purchases, and other major organizational decisions.
Communicate organizational risks and opportunities proactively.
Promote a culture of accountability, strong internal controls, collaboration, documentation, and compliance.
Support the CEO and Board with financial, operational, and strategic analysis and presentations.

Qualifications

Required:

Bachelor's degree in accounting, finance, business administration, nonprofit management, or a related field, or equivalent relevant experience.
At least 7–10 years of progressively responsible experience in finance, operations, nonprofit management, or a related field.
Significant experience with nonprofit financial management, budgeting, financial reporting, and internal controls.
Experience managing restricted and government grants and related financial reporting and compliance.
Experience coordinating audits and regulatory filings.
Strong analytical, organizational, problem-solving, and project-management skills.
Ability to communicate financial and operational information effectively to non-financial managers, Board members, and other stakeholders.
Demonstrated discretion and sound judgment in handling confidential financial and personnel information.
Ability to manage multiple priorities, deadlines, and complex organizational requirements.
Commitment to CUMAC's mission and values.

Preferred:

CPA, CMA, MBA, MPA, or advanced degree in a related field.
Experience with New Jersey and/or federal government grants and reimbursement contracts.
Experience in a nonprofit human-services, hunger-relief, public-health, or community-based organization.
Experience with QuickBooks, Excel, SAGE, ADP, or similar financial and administrative systems.
Experience supervising finance, administrative, or operations staff.

Pay: $85,500.00 - $110,000.00 per year

Benefits:

401(k) matching
Dental insurance
Flexible schedule
Health insurance
Health savings account
Life insurance
Paid time off
Retirement plan
Vision insurance

Work Location: In person

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