Ahria consulting is excited to partner with Pulse Infoframe in their search for a Sales Operations & Business Coordinator.

We are looking for a highly organized and detail-oriented Sales Operations & Business Coordinator to support sales process from proposal through to invoicing and payment. This role keeps sales operations running smoothly by maintaining accurate information in HubSpot, coordinating contracts and Statements of Work logistics, and providing administrative support to the CEO and CRO.

If you enjoy creating order, improving processes, and ensuring nothing falls through the cracks, this could be a great fit!

Key Responsibilities

Sales Pipeline & CRM Management: Act as the ultimate authority on CRM data integrity. You will audit the pipeline weekly, enforce data entry standards for the sales team, and produce accurate reporting for leadership.
Contract & SOW Administration: Own the document preparation process. You will draft Statements of Work (SOWs) and contracts from templates, manage the redline/negotiation logistics, and drive the e-signature process to completion.
Renewals Management: Proactively manage the renewal calendar. You are responsible for ensuring renewal documentation is prepared and presented to clients 60–90 days prior to expiration.
Process Automation: Identify and implement workflows within CRMs, including HubSpot and Microsoft 365 to reduce manual data entry and speed up the sales cycle.

Additional Responsibilities

Executive Leverage: Provide high-level administrative support to the CEO and CRO, including strategic calendar management and meeting preparation to ensure leadership stays focused on growth.
Special Operations: Assist with high-priority corporate projects, support materials, and internal communications as required.

Required Skills & Experience

Sales Operations & CRM Expertise: Hands-on experience managing deals, properties, and CRM workflows, with a strong focus on data accuracy and process adherence.
Contract & Documentation Management: Ability to draft, review, and manage business documents such as SOWs and MSAs with a high degree of accuracy and attention to detail.
Quote-to-Cash Coordination: Experience supporting end-to-end sales processes including quoting, approvals, contracting, billing handoff, and renewals.
Data & Reporting Skills: Advanced Excel capability, including building dashboards and recurring reports to support pipeline visibility and leadership decision-making.
Tools & Systems Proficiency: Expert-level use of Microsoft 365 (Outlook, Word, SharePoint), with familiarity integrating CRM systems with e-signature or contract management tools.
Operational Excellence: Highly organized, process-driven, and detail-oriented, with a strong sense of ownership and a track record of ensuring deals and deliverables move forward without delay.

Qualifications

3–5+ years of experience in Sales Operations, Revenue Operations, Contract Administration, Sales Administration, Executive Administration, or a related function within a B2B environment.
Experience working cross-functionally with Sales, Finance, and Legal teams in a fast-paced, deadline-driven setting. Exposure to enterprise or regulated environments, including procurement processes, security questionnaires, or DPA coordination, is considered an asset.

Compensation: $75,000 - $85,000 per year + comprehensive benefits and vacation package.

Pulse Infoframe is committed to providing accommodations for people with disabilities. If you require accommodation during the application process or through the selection process, please let us know by advising us in your cover letter.

AI use: Ahria’s recruitment processes are human‑led. We may use AI‑assisted platform features to support candidate sourcing; however, all screening, interview, and hiring decisions are made by people using informed professional judgment. We are committed to the responsible use of technology and to reviewing our practices to ensure ethical and compliant recruitment.

Ahria Consulting

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Sales Operations Coordinator