About the Role:

Ballad Media is seeking an exceptionally smart, proactive, and AI-savvy Executive Assistant to work directly with the CEO and serve as an extension of their voice, vision, and leadership.

This is not a typical EA role.

This is a high-impact, research-heavy, operational, and creative position where you’ll blend strategy, technology, communication, and execution.

You will support the CEO across research, business development, AI task automation, team coordination, and social media oversight—ensuring every project and directive moves forward with speed, structure, and excellence.

Key Responsibilities:1. Research & Intelligence Gathering

Conduct fast, in-depth research across industries, competitors, trends, AI tools and market insights
Collate data, summarise findings and present actionable recommendations
Create briefs, reports, decks and strategic notes for CEO-led presentations

2. AI-Driven Productivity & Automation

Identify and implement AI tools to streamline workflows and speed up execution
Use AI for content creation, research, lead generation, process optimisation, and documentation
Constantly explore new technologies to support business growth

3. Operations, Delegation & Follow-Ups

Act as the CEO’s voice to ensure teams complete delegated tasks on time
Track deadlines, project progress, and deliverables across departments
Coordinate internally to ensure execution is aligned with CEO’s expectations
Handle confidential information with professionalism & discretion

4. Business Development Support

Research potential leads, clients, partnerships and opportunities
Assist in outreach planning, email drafting, follow-ups and communication
Help prepare pitches, proposals and strategic documents

5. Creative & Social Media Support

Assist CEO in managing brand-aligned social media activities
Draft captions, plan content calendars, manage posting schedules
Coordinate with design teams to execute visual content

Who Should Apply:

We are looking for someone who is:

Exceptionally fast at research and execution
AI-fluent (ChatGPT, automation tools, research platforms, etc.)
Creative, with strong writing & presentation skills
Authoritative and confident in getting tasks completed from the team
Organised, detail-oriented, and deadline-driven
Tech-savvy & always exploring smarter ways to work
Passionate about learning, growth, business, and innovation
Comfortable juggling multiple projects with speed and clarity

Required Skills:

Strong research, data collation & analysis abilities
Excellent written & verbal communication
Knowledge of AI tools (ChatGPT, Notion AI, automation tools etc.)
Basic understanding of social media management
High proficiency in PPT/Docs/Sheets
Strong sense of ownership & accountability
Ability to work in a fast-paced, dynamic environment

Why Join Ballad Media?

Work directly with the CEO on high-impact projects
Accelerated learning curve in business, media, events & entertainment
Opportunity to experiment with new-age AI tools & methods
Exposure to strategic decision-making and leadership
Creative, youthful, and high-energy work culture

Clear opportunities to grow into Chief of Staff / Business Strategy roles

Ballad Media India Pvt. Ltd.

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