Job Title: Business Operations Manager

Location: San Jose, CA and Rancho Cordova, CA

Duration: 4+ Months with possible extension

Pay Rate: $55 - $60/hr on W2

Job Description:

We are seeking an experienced Business Operations Manager – Marketing Operations to join a fast-paced, cross-functional marketing organization. This role is ideal for someone who thrives at the intersection of marketing, finance, procurement, and operations, bringing structure, financial discipline, and operational excellence to a dynamic team.

Key Responsibilities

Budget & Financial Management
Own and manage integrated marketing budgets across multiple teams and cost centers.
Monitor spend, commitments, forecasts, and budget utilization.
Develop budget dashboards and reporting for leadership.
Partner with Finance on purchase orders, accruals, forecasting, and year-end close.
Identify budget risks and recommend cost optimization opportunities.
Invoice & Procurement Operations
Manage the complete invoice lifecycle, including approvals, reconciliation, and payment tracking.
Ensure invoices align with contracts, purchase orders, and statements of work.
Work closely with Finance to resolve discrepancies and improve payment processes.
Vendor & Agency Management
Manage vendor onboarding, contracting, renewals, and offboarding.
Maintain contract and vendor calendars to ensure compliance and timely renewals.
Partner with Legal and Procurement on MSAs, SOWs, NDAs, and vendor agreements.
Serve as the primary operational contact for marketing agencies and strategic partners.
Process Improvement
Evaluate existing operational processes and implement improvements that enhance efficiency while maintaining compliance.
Build scalable frameworks for budgeting, campaign tracking, procurement, and operational reporting.
Reduce administrative burden on marketing teams through streamlined workflows.
Support annual planning, quarterly forecasting, and headcount planning.
Cross-Functional Collaboration
Act as the operational bridge between Marketing, Finance, Procurement, Legal, and Business Operations.
Support alignment across Brand, Creative, Digital, Events, Communications, and AI-focused marketing teams.
Facilitate collaboration and improve operational transparency across departments.
Reporting & Compliance
Produce operational reports and executive dashboards.
Ensure marketing spend is accurately documented, categorized, and audit-ready.
Support governance, compliance, and procurement policies.

Qualifications

Required

5+ years of experience in Marketing Operations, Marketing Finance, Business Operations, or a related function.
Experience supporting B2B technology organizations.
Strong knowledge of budgeting, forecasting, purchase orders, accruals, invoicing, and financial reporting.
Experience managing vendors, agencies, contracts, and procurement processes.
Demonstrated success improving operational processes and building scalable workflows.
Excellent communication and stakeholder management skills.
Strong analytical, organizational, and problem-solving abilities.
Ability to work independently in a fast-moving environment with minimal supervision.

Enterprise Solutions Inc. is an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.

Enterprise Solutions Inc.

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