Job Title: Business Operations Manager
Location: San Jose, CA and Rancho Cordova, CA
Duration: 4+ Months with possible extension
Pay Rate: $55 - $60/hr on W2
Job Description:
We are seeking an experienced Business Operations Manager – Marketing Operations to join a fast-paced, cross-functional marketing organization. This role is ideal for someone who thrives at the intersection of marketing, finance, procurement, and operations, bringing structure, financial discipline, and operational excellence to a dynamic team.
Key Responsibilities
- Budget & Financial Management
- Own and manage integrated marketing budgets across multiple teams and cost centers.
- Monitor spend, commitments, forecasts, and budget utilization.
- Develop budget dashboards and reporting for leadership.
- Partner with Finance on purchase orders, accruals, forecasting, and year-end close.
- Identify budget risks and recommend cost optimization opportunities.
- Invoice & Procurement Operations
- Manage the complete invoice lifecycle, including approvals, reconciliation, and payment tracking.
- Ensure invoices align with contracts, purchase orders, and statements of work.
- Work closely with Finance to resolve discrepancies and improve payment processes.
- Vendor & Agency Management
- Manage vendor onboarding, contracting, renewals, and offboarding.
- Maintain contract and vendor calendars to ensure compliance and timely renewals.
- Partner with Legal and Procurement on MSAs, SOWs, NDAs, and vendor agreements.
- Serve as the primary operational contact for marketing agencies and strategic partners.
- Process Improvement
- Evaluate existing operational processes and implement improvements that enhance efficiency while maintaining compliance.
- Build scalable frameworks for budgeting, campaign tracking, procurement, and operational reporting.
- Reduce administrative burden on marketing teams through streamlined workflows.
- Support annual planning, quarterly forecasting, and headcount planning.
- Cross-Functional Collaboration
- Act as the operational bridge between Marketing, Finance, Procurement, Legal, and Business Operations.
- Support alignment across Brand, Creative, Digital, Events, Communications, and AI-focused marketing teams.
- Facilitate collaboration and improve operational transparency across departments.
- Reporting & Compliance
- Produce operational reports and executive dashboards.
- Ensure marketing spend is accurately documented, categorized, and audit-ready.
- Support governance, compliance, and procurement policies.
Qualifications
Required
- 5+ years of experience in Marketing Operations, Marketing Finance, Business Operations, or a related function.
- Experience supporting B2B technology organizations.
- Strong knowledge of budgeting, forecasting, purchase orders, accruals, invoicing, and financial reporting.
- Experience managing vendors, agencies, contracts, and procurement processes.
- Demonstrated success improving operational processes and building scalable workflows.
- Excellent communication and stakeholder management skills.
- Strong analytical, organizational, and problem-solving abilities.
- Ability to work independently in a fast-moving environment with minimal supervision.
Enterprise Solutions Inc. is an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.
