🚀 About ESSURA

At ESSURA, we are a specialist consultancy delivering independent advice in physical security and advanced technology across complex, high-profile environments.

We work on landmark projects including:

Multi-use developments
Data centres
Stadiums and major venues
Transport infrastructure

With offices in Dubai and London and 20+ years of expertise, we’re entering an exciting growth phase with ambitious expansion plans for 2026 and beyond.

🎯 The Opportunity

We are seeking a highly organised and proactive Senior Office & Business Operations Coordinator to play a central role in supporting our Dubai office.

This is a varied, hands-on position combining:

Business operations and administration
Support to senior management (including HR coordination)
Bid and business development support
Quality and compliance (ISO systems)
Document production and project support

This is a senior coordination role suited to experienced office coordinators, executive assistants, or business support professionals looking to broaden their scope within a dynamic consultancy environment.

🧩 Key Responsibilities

🔧 Business Operations, Administration & Senior Support

Provide administrative and operational support to the Dubai office and senior management
Assist with HR administration, onboarding, and training coordination
Coordinate internal meetings, communications, and team updates
Support commercial administration (timesheets, POs, invoicing)

📊 Integrated Management System (IMS)

Support the administration and continuous improvement of the Integrated Management System (ISO 9001, ISO 45001)
Maintain document control, registers, and compliance records
Coordinate internal and external audits and track follow-up actions
Support training tracking and compliance requirements

📈 Bids & Business Development Support

Coordinate the preparation of bids, proposals, and prequalification submissions
Manage timelines, inputs, and document control
Maintain CVs, case studies, and bid materials
Support CRM and pipeline updates and reporting
Assist senior leadership with presentations and bid governance activities

🎨 Document Production & Presentation

Produce high-quality, client-ready documents and submissions
Own formatting and presentation standards using Adobe InDesign and Microsoft Office
Maintain and improve templates and branding consistency

✅ What We’re Looking For

Essential

Currently based in the UAE and able to work full-time from the Dubai office
Experience in business support, office coordination, executive support, or administration roles
Experience supporting senior stakeholders or leadership teams
Familiarity with management systems / ISO standards (9001 / 45001 preferred)
Strong document production skills (Microsoft Office + Adobe InDesign)
Excellent written English and strong attention to detail
Highly organised, proactive, and able to manage multiple priorities

Desirable

Experience in consultancy, engineering, construction, or professional services
Experience supporting bids, proposals, or business development activities
Exposure to audits, compliance, or certification processes
Knowledge of SharePoint or CRM systems

🌟 Why Join ESSURA?

Work within a growing international consultancy on high-profile projects
Gain exposure across operations, business development, HR support, and compliance
Play a central role supporting senior leadership
Be part of a collaborative and professional team environment
Opportunity to grow into broader operational or business support roles

⚙️ Working Arrangement

Full-time, office-based role
Dubai Media City
5 days per week in the office
Includes approximately 20% involvement in project-related work

ESSURA

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