🚀 About ESSURA
At ESSURA, we are a specialist consultancy delivering independent advice in physical security and advanced technology across complex, high-profile environments.
We work on landmark projects including:
- Multi-use developments
- Data centres
- Stadiums and major venues
- Transport infrastructure
With offices in Dubai and London and 20+ years of expertise, we’re entering an exciting growth phase with ambitious expansion plans for 2026 and beyond.
🎯 The Opportunity
We are seeking a highly organised and proactive Senior Office & Business Operations Coordinator to play a central role in supporting our Dubai office.
This is a varied, hands-on position combining:
- Business operations and administration
- Support to senior management (including HR coordination)
- Bid and business development support
- Quality and compliance (ISO systems)
- Document production and project support
This is a senior coordination role suited to experienced office coordinators, executive assistants, or business support professionals looking to broaden their scope within a dynamic consultancy environment.
🧩 Key Responsibilities
🔧 Business Operations, Administration & Senior Support
- Provide administrative and operational support to the Dubai office and senior management
- Assist with HR administration, onboarding, and training coordination
- Coordinate internal meetings, communications, and team updates
- Support commercial administration (timesheets, POs, invoicing)
📊 Integrated Management System (IMS)
- Support the administration and continuous improvement of the Integrated Management System (ISO 9001, ISO 45001)
- Maintain document control, registers, and compliance records
- Coordinate internal and external audits and track follow-up actions
- Support training tracking and compliance requirements
📈 Bids & Business Development Support
- Coordinate the preparation of bids, proposals, and prequalification submissions
- Manage timelines, inputs, and document control
- Maintain CVs, case studies, and bid materials
- Support CRM and pipeline updates and reporting
- Assist senior leadership with presentations and bid governance activities
🎨 Document Production & Presentation
- Produce high-quality, client-ready documents and submissions
- Own formatting and presentation standards using Adobe InDesign and Microsoft Office
- Maintain and improve templates and branding consistency
✅ What We’re Looking For
Essential
- Currently based in the UAE and able to work full-time from the Dubai office
- Experience in business support, office coordination, executive support, or administration roles
- Experience supporting senior stakeholders or leadership teams
- Familiarity with management systems / ISO standards (9001 / 45001 preferred)
- Strong document production skills (Microsoft Office + Adobe InDesign)
- Excellent written English and strong attention to detail
- Highly organised, proactive, and able to manage multiple priorities
Desirable
- Experience in consultancy, engineering, construction, or professional services
- Experience supporting bids, proposals, or business development activities
- Exposure to audits, compliance, or certification processes
- Knowledge of SharePoint or CRM systems
🌟 Why Join ESSURA?
- Work within a growing international consultancy on high-profile projects
- Gain exposure across operations, business development, HR support, and compliance
- Play a central role supporting senior leadership
- Be part of a collaborative and professional team environment
- Opportunity to grow into broader operational or business support roles
⚙️ Working Arrangement
- Full-time, office-based role
- Dubai Media City
- 5 days per week in the office
- Includes approximately 20% involvement in project-related work
