About Us

Exergy3 is a pioneering company specialising in ultra-high temperature thermal energy storage technology, with a mission to drive the decarbonisation of heat across Europe and beyond. As a spin-out from the University of Edinburgh, we are at the forefront of clean heat innovation, providing scalable, efficient, and cost-effective decarbonisation solutions for industrial processes and large-scale building heating. 

As we grow, we're looking for someone exceptional to become a trusted go-to person for the team and help keep the business running smoothly as we scale.

This is an ideal role for someone who wants more than a traditional office manager or PA job. You'll sit at the centre of the company, working closely with all members of the team, from engineers to the CEO.

If you're organised, curious, proactive, energetic, and excited by fast-moving environments, this role offers a rare opportunity to learn how a start-up grows from the inside.

The Role

Reporting to the Head of Business Administration, you will work closely with the team as a high-trust, high-impact partner, helping to organise priorities, manage logistics, and ensure the business runs efficiently.

At the same time, you will oversee the smooth running of the office and take on projects that support the wider team. The role combines office management, operational support, and practical IT coordination, with the opportunity to take on new responsibilities as the company grows.

No two days will look the same: you'll need to be able to function in an evolving business where priorities change regularly.

What You'll Be Doing

Business & Operational Support

Support the day-to-day running of the company, keeping internal operational functions organised and up to date
Assist across different parts of the business when needed e.g. HR coordination, marketing & events, finance admin etc
Support onboarding/offboarding of employees
Co-ordinate/monitor staff travel (national and international)
Assist with coordination of projects, meetings and priorities
Help implement and improve internal processes as the business scales
Act as a reliable go-to person to help solve practical problems across the team

Office Management

Oversee the day-to-day running of the office
Coordinate suppliers, workspace logistics and office systems
Office Health & Safety Champion
Organise team events, meetings and company activities
Help create a positive, well-organised working environment

IT & Equipment Coordination

Manage ordering and setup of laptops and other equipment for new starters
Coordinate IT supplies and external support providers
Ensure staff have the tools and systems they need to work effectively
Maintain records of company equipment and assets
Help troubleshoot basic IT issues and coordinate solutions when needed

Requirements

We're looking for an operational generalist who enjoys being organised, proactive and hands-on, who thrives in a dynamic environment.

You're someone who naturally steps in to help things run smoothly and enjoys working across a wide variety of tasks and can handle ambiguity and change.

You might come from roles such as operations coordinator, office manager, team coordinator, business support, or startup operations.

You'll Likely Have

5+ years experience in operations, office management, or business support roles
Excellent organisational and prioritisation skills
Strong communication and coordination ability
Confidence managing multiple tasks and responsibilities
A proactive, problem-solving mindset
Comfortable working in a fast-moving start-up environment
Experience coordinating IT equipment or working with external IT support providers
Familiar with MS365 including SharePoint

Benefits

Why Join Us

Be part of a mission-driven energy technology company
Work at the heart of a scaling start-up
Gain exposure to multiple business areas
Opportunity for the role to grow and evolve as the company scales
Competitive salary (£35k-£40k depending on experience)
34 days holiday per year (inc public holidays)
35 hour working week
Hybrid working (by arrangement)
Company pension

Exergy3 Limited

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