Role Description

We are a growing construction and development company looking for a Business Operations & Project Coordinator to support project execution and manage the financial coordination of our jobs. This role is ideal for someone with experience in construction who understands how projects flow, from billing and payments to coordination with project teams.

Key Responsibilities

Operations & Office Coordination (On-Site Role)

Provide daily in-office operational support to the team
Manage internal and external communications, emails, and follow-ups
Act as a central point of coordination between Project Manager, field team, vendors, and accounting
Track project activity, deadlines, and outstanding items
Maintain organized project files, documentation, and office systems
Support overall office workflow, organization, and efficiency

Construction Coordination & Financial Tracking

Manage project-related billing and payment coordination (AR/AP)
Prepare and submit pay applications (AIA / progress billing)
Maintain and update Schedule of Values (SOV)
Track retainage, progress payments, and job-level financial activity
Process subcontractor and vendor invoices in alignment with contracts and budgets
Coordinate payments based on draw schedules and project timelines
Work closely with Project Managers to align financials with job progress

Vendors & Subcontractors

Assist with onboarding subcontractors
Ensure all documentation (W-9s, insurance, contracts) is complete and current
Track and manage lien waivers and compliance documentation
Support vendor communication and coordination

Client & Business Support

Support client communication related to billing and project updates
Follow up on outstanding balances
Assist with general business and office coordination as needed

Qualifications

Experience in construction operations, project coordination, or a similar role is required
Strong understanding of construction billing processes (AIA, retainage, lien waivers)
Experience handling project-based AR/AP or financial coordination
Strong organizational and time management skills
High attention to detail and accuracy
Ability to manage multiple priorities in a fast-paced environment
Professional communication skills
Proactive, reliable, and team-oriented mindset

Work Structure

This role is office-based and requires daily in-person presence

Compensation & Benefits

Salary: $65,000 – $75,000 (NY market)
Paid Time Off (PTO)
Health benefits

Glynn Group

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Business Operations & Project Coordinator