Role Description
We are a growing construction and development company looking for a Business Operations & Project Coordinator to support project execution and manage the financial coordination of our jobs. This role is ideal for someone with experience in construction who understands how projects flow, from billing and payments to coordination with project teams.
Key Responsibilities
Operations & Office Coordination (On-Site Role)
- Provide daily in-office operational support to the team
- Manage internal and external communications, emails, and follow-ups
- Act as a central point of coordination between Project Manager, field team, vendors, and accounting
- Track project activity, deadlines, and outstanding items
- Maintain organized project files, documentation, and office systems
- Support overall office workflow, organization, and efficiency
Construction Coordination & Financial Tracking
- Manage project-related billing and payment coordination (AR/AP)
- Prepare and submit pay applications (AIA / progress billing)
- Maintain and update Schedule of Values (SOV)
- Track retainage, progress payments, and job-level financial activity
- Process subcontractor and vendor invoices in alignment with contracts and budgets
- Coordinate payments based on draw schedules and project timelines
- Work closely with Project Managers to align financials with job progress
Vendors & Subcontractors
- Assist with onboarding subcontractors
- Ensure all documentation (W-9s, insurance, contracts) is complete and current
- Track and manage lien waivers and compliance documentation
- Support vendor communication and coordination
Client & Business Support
- Support client communication related to billing and project updates
- Follow up on outstanding balances
- Assist with general business and office coordination as needed
Qualifications
- Experience in construction operations, project coordination, or a similar role is required
- Strong understanding of construction billing processes (AIA, retainage, lien waivers)
- Experience handling project-based AR/AP or financial coordination
- Strong organizational and time management skills
- High attention to detail and accuracy
- Ability to manage multiple priorities in a fast-paced environment
- Professional communication skills
- Proactive, reliable, and team-oriented mindset
Work Structure
- This role is office-based and requires daily in-person presence
Compensation & Benefits
- Salary: $65,000 – $75,000 (NY market)
- Paid Time Off (PTO)
- Health benefits
