Overview

We are seeking a San Francisco-based, high-performing Business Operations Coordinator contractor to support a fast-paced, high-impact team. This role is execution-focused but requires strong judgment, speed, and the ability to operate with limited oversight. The ideal candidate is highly organized, detail-oriented, and proactive—someone who can reliably run core processes while also identifying opportunities to improve them, especially through the use of AI tools.

Key Responsibilities

Execute and manage day-to-day operational workflows across multiple workstreams with speed and accuracy
Support budget tracking and reporting, including maintaining trackers, monitoring spend, and ensuring data accuracy
Maintain and improve internal systems (e.g., Airtable, spreadsheets), ensuring they are reliable and up to date
Run recurring processes (e.g., reporting, intake tracking, coordination) with consistency and attention to detail
Triage and manage incoming requests, ensuring timely routing, follow-ups, and completion
Partner with the team to support coordination of ongoing projects and priorities
Use our AI tools (e.g., ChatGPT) to streamline workflows, improve output quality, and reduce manual work
Identify inefficiencies in existing processes and proactively suggest lightweight improvements

Qualifications

2–4 years of experience in Business Operations, Strategy & Operations, or an operations/generalist role at a fast-paced tech company
Proven ability to execute reliably in high-volume, fast-moving environments
Strong organizational skills and exceptional attention to detail
Experience managing budgets, trackers, or financial coordination
Comfort working with structured processes while handling ambiguity as needed
Demonstrated ability to use AI tools (e.g., ChatGPT) to improve workflows or productivity
Strong communication skills and ability to coordinate across stakeholders

Preferred Qualifications

Experience with Airtable or similar workflow/database tools
Experience improving or optimizing operational processes (not just maintaining them)
Familiarity with automation tools or low-code/no-code platforms

Details

Contract role (6 months)
Full-time (40 hours/week)
In-office in San Francisco 3 days a week (M-W)

What We’re Looking For

Someone who is dependable, fast, and highly detail-oriented, with strong ownership over their work. This person should be comfortable executing against defined processes while proactively identifying ways to make those processes more efficient. They should bring a high level of rigor, strong follow-through, and a willingness to leverage AI to scale their impact.

GreenLight.ai

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Business Operations Coordinator (Contract)