Executive Assistant to the Chief Financial Officer

HYBRID

SASKATOON, SK, CANADA .
FULL-TIME . JANUARY 20, 2025

Description

Executive Assistant to the Chief Financial Officer

Vision Statement

A church in which people feel at home and, inspired by the Holy Spirit and their love for God, align their lives to the Gospel of Jesus Christ and thus prepare themselves for His return and eternal life.

Mission Statement

Reaching out to all people in order to teach them the Gospel of Jesus Christ and to baptize them with water and the Holy Spirit. Providing soul care and cultivating a warm fellowship in which everyone shall experience the love of God and the joy of serving Him and others.

Position Overview

The Executive Assistant supports the Chief Financial Officer by enabling them to focus on strategic priorities that drive the growth of the NAC group while meeting legal, governance, and other requirements. The CFO oversees Finance, Governance, Legal, and HR functions, including board and committee support.

The role demands exceptional confidentiality, adaptability, and a proactive mindset. The ideal candidate will thrive in a dynamic environment, balancing fast-paced periods with productive efforts during quieter times. Key qualities include strong judgment, meticulous attention to detail, excellent communication skills, ability to manage a diverse range of tasks and outstanding organizational abilities.

The position is based in the Saskatoon office. Relocation assistance available for the successful candidate. Flexibility to allow for hybrid opportunity, some travel domestically on an occasional basis.

Key Responsibilities:

Executive Support: Provide high-level administrative support to the CFO, enabling focus on strategic priorities. Manage correspondence, draft and refine reports and presentations, maintain SharePoint and other databases, and coordinate complex travel itineraries.

Calendar & Scheduling: Proactively manage the CFO’s calendar, scheduling meetings, resolving conflicts, and optimizing time for maximum efficiency. Anticipate deadlines and prepare necessary materials in advance.

Communication & Confidentiality: Act as the primary liaison for all CFO-related matters, handling inquiries with discretion and sound judgment. Manage confidential information with integrity, aligning with organizational policies.

Board & Governance Support: Coordinate Board of Directors’ activities, including scheduling meetings, preparing agendas, compiling presentation materials, and recording accurate minutes. Ensure adherence to governance standards and provide logistical support for Board events.

Leadership Meeting Coordination: Organize executive meetings, including retreats and team sessions. Responsibilities include agenda planning, logistical arrangements, minute-taking, and tracking action items.

Records & Documentation: Maintain an efficient filing and retrieval system for reports, budgets, correspondence, and meeting minutes. Utilize technology to ensure accurate transcription and record-keeping.

Project & Event Management: Oversee assigned projects and recurring events, ensuring attention to detail and timely follow-ups. Support occasional evening or weekend commitments .

Executive Coverage & Hospitality: Provide coverage for the Executive Assistant to the President during absences. Welcome guests, manage meeting room setups, and arrange catering for a professional and hospitable environment.

Preferred Qualifications:

Experience: Minimum 5 years of executive support experience at a senior level.
Education: Diploma/Degree in Business Administration or equivalent experience (asset).
Technical Skills: Advanced proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint, Visio, Power BI) and Adobe. Ability to create professional presentations and documents.
Communication: Exceptional verbal and written skills; French proficiency is an asset.
Organization & Attention to Detail: Strong multitasking, editing, and proofreading skills under tight deadlines.
Professionalism & Adaptability: Ability to interact effectively with executives, staff, service providers, and Board members while handling confidential matters with discretion.
Initiative & Problem-Solving: Self-directed, proactive, and capable of thriving in fast-paced environments with minimal supervision.
Travel: Ability to travel occasionally within Western Canada and to Ontario.

This role offers an exciting opportunity to contribute to a mission-driven organization with a global impact. If you are a proactive, organized professional passionate about supporting strategic leadership, we invite you to apply.

New Apostolic Church Canada is an equal opportunity employer that is committed to diversity and inclusion in the workplace. We prohibit discrimination and harassment of any kind based on citizenship, age, family status, race, sex (including pregnancy), creed, sexual orientation, gender identity, gender expression, place of origin, disability, or any other protected characteristic as outlined by the Ontario Human Rights Code.

New Apostolic Church Canada welcomes and encourages applications from people with disabilities. Accommodations are available on request for candidates taking part in all aspects of the selection process. If you require a disability related accommodation during the application process under the Accessibility for Ontarians with Disabilities Act (AODA) please reach out to the job poster.

This position is considered a position of trust due to potential interaction with seniors and children and as such, a background check will be required of the successful candidate.

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Executive Assistant to the Chief Financial Officer