Job Title: Business Operations & Finance Coordinator

Location: Hackney Wick Office + Remote (+ international travel for events)

Salary: Full time. £30,000 - £35,000 depending on experience

About HAUS

At HAUS, we create unforgettable events and experiences that bring brands to life. From large-scale productions to bespoke intimate events, we turn ambitious ideas into reality with creativity, precision, and a personal touch.

We work with ambitious brands and move quickly, which means strong internal operations are essential. We’re now hiring an Operations & Finance Coordinator to support both founders and help ensure the smooth day-to-day running of the business. This is a hands-on, high-ownership role ideal for someone organised, proactive, and confident working across executive support, finance administration, and office operations.

HAUS Values

Future-Focused: Building an exciting and sustainable future for our team and clients.
Empower Growth: Creating meaningful opportunities for freelancers to succeed and grow with us.
Integrity First: Growing our business by always doing what’s right—for our team, our clients, and the work we produce.

The Role

You will report directly to the founders and work closely with the wider HAUS team.

The position sits at the heart of HAUS and supports three ares:

Executive Support (Founders)

Full diary management of two founders
Inbox triage and drafting responses where appropriate
Travel booking and meeting coordination
Document organisation and filing
General administrative support

Finance Administration

Matching and coding expenses in Xero
Bank and credit card reconciliations
Preparing invoices for approval and processing payments
Maintaining supplier records
Supporting the setup and upkeep of Paprika (of similar finance tracking systems)
Ensuing financial paperwork is organised and audit-ready

(Please note: you are not responsible for accounting or tax etc - we have external accountants)

Office & Business Operations

Managing office supplies and snacks
Coordinating birthdays and small team moments
Liaising with suppliers
Keeping the office environment is organised and welcoming
Supporting light internal process documentation

What We’re Looking For

3+ years in administrative EA, office management or finance support role
Confident using Xero (nice to have)
Highly organised with strong attention to detail
Proactive - you spot problems before they escalate
Comfortable supporting founders in a fast-paced environment
Able to manage multiple priorities calmly.

Bonus:

Experience in an agency or events environment
Experience setting up financial systems or improving admin workflows

What Success Looks Like

Founders have the headspace and time to focus on growing the business
Founders diaries run smoothly with minimal oversight
Inboxes are organised and prioritised
Finance administration is accurate and up to dates
Supplier payments are processed efficiently
The office runs seamlessly without constant intervention

Growth Opportunity

This role will grow alongside the business. As HAUS expands, the right person will have the opportunity to take on broader Operations or Finance leadership responsibilities, helping shape how the agency runs and scales over time. We’re looking for someone who is excited to grow with us and become a key part of that journey.

Want To Apply?

Please complete the application form here:

https://forms.gle/C2eLG66fAxW3UPnr5

Please note: applications submitted via LinkedIn will not be reviewed.

We’re excited to hear from you!

HAUS.events

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Business Operations & Finance Coordinator