Job Title: Business Operations & Finance Coordinator
Location: Hackney Wick Office + Remote (+ international travel for events)
Salary: Full time. £30,000 - £35,000 depending on experience
About HAUS
At HAUS, we create unforgettable events and experiences that bring brands to life. From large-scale productions to bespoke intimate events, we turn ambitious ideas into reality with creativity, precision, and a personal touch.
We work with ambitious brands and move quickly, which means strong internal operations are essential. We’re now hiring an Operations & Finance Coordinator to support both founders and help ensure the smooth day-to-day running of the business. This is a hands-on, high-ownership role ideal for someone organised, proactive, and confident working across executive support, finance administration, and office operations.
HAUS Values
- Future-Focused: Building an exciting and sustainable future for our team and clients.
- Empower Growth: Creating meaningful opportunities for freelancers to succeed and grow with us.
- Integrity First: Growing our business by always doing what’s right—for our team, our clients, and the work we produce.
The Role
You will report directly to the founders and work closely with the wider HAUS team.
The position sits at the heart of HAUS and supports three ares:
Executive Support (Founders)
- Full diary management of two founders
- Inbox triage and drafting responses where appropriate
- Travel booking and meeting coordination
- Document organisation and filing
- General administrative support
Finance Administration
- Matching and coding expenses in Xero
- Bank and credit card reconciliations
- Preparing invoices for approval and processing payments
- Maintaining supplier records
- Supporting the setup and upkeep of Paprika (of similar finance tracking systems)
- Ensuing financial paperwork is organised and audit-ready
(Please note: you are not responsible for accounting or tax etc - we have external accountants)
Office & Business Operations
- Managing office supplies and snacks
- Coordinating birthdays and small team moments
- Liaising with suppliers
- Keeping the office environment is organised and welcoming
- Supporting light internal process documentation
What We’re Looking For
- 3+ years in administrative EA, office management or finance support role
- Confident using Xero (nice to have)
- Highly organised with strong attention to detail
- Proactive - you spot problems before they escalate
- Comfortable supporting founders in a fast-paced environment
- Able to manage multiple priorities calmly.
Bonus:
- Experience in an agency or events environment
- Experience setting up financial systems or improving admin workflows
What Success Looks Like
- Founders have the headspace and time to focus on growing the business
- Founders diaries run smoothly with minimal oversight
- Inboxes are organised and prioritised
- Finance administration is accurate and up to dates
- Supplier payments are processed efficiently
- The office runs seamlessly without constant intervention
Growth Opportunity
This role will grow alongside the business. As HAUS expands, the right person will have the opportunity to take on broader Operations or Finance leadership responsibilities, helping shape how the agency runs and scales over time. We’re looking for someone who is excited to grow with us and become a key part of that journey.
Want To Apply?
Please complete the application form here:
https://forms.gle/C2eLG66fAxW3UPnr5
Please note: applications submitted via LinkedIn will not be reviewed.
We’re excited to hear from you!
