Sales Operations Coordinator

Closing Date: May 5, 2023

About Us

Many people (and a few pets) will spend their lives in a Marcon home, so we have to build it right, every time. Marcon is an established and trusted name in the construction community. If a project needs building, we can do it. Low-rises, high-rises, townhomes, retail centres, industrial parks—we have built them all. Over the last few years, we’ve been expanding into the real estate development space and managing our own projects from conception through to execution and completion. None of this is possible without a hardworking team, working together, to make it all happen. That’s why we’re looking for people who are eager to join an intelligent and motivated team to create something bigger than themselves and build communities that will impact a neighbourhood in infinite ways.

The Opportunity

There is an exciting opportunity for a talented professional to join the Sales Team in Vancouver as a Sales Operations Coordinator. Marcon is looking for an energetic team player who is both professional and extremely organized, exceling in a fast-paced, quick-thinking environment. Reporting to the Sales Director, this role is perfect for someone who loves thinking on their feet and brings enthusiasm for independent problem solving. The ideal candidate has a natural passion for multi-tasking and is highly detail oriented. Bonus points for candidates with relevant administrative experience and/or an interest in sales, marketing, or interior design.

The Role

The Sales Operations Coordinator takes on a key supporting role in the organization and execution of several department-focused operational tasks. The role seeks a confident individual who is able to time manage and prioritize. Duties include:

Managing external vendor relationships and internal cross-department relationships to ensure the seamless operations of all Marcon sales galleries
Arranging operational and deficiency needs for sales galleries including alarm systems, lighting, HVAC system repairs, cleaning, landscaping, phone/fax/internet lines, etc.
Setting up, moving, and closing down sales galleries as required
Support and coordination for various sales related events, such as realtor events, and grand opening events (some occasional weekend work will be required to support these events)
Competitively estimating and placing orders for sales gallery supplies, including water, snacks, and office supplies
Assisting with sales administration support; including contract audits, reviewing new deals, and updating Avesdo and Lasso as required (experience working with Lasso and Avesdo is an asset)
Collecting deposits as needed and assisting with deposit collection reporting
Managing and distributing meeting minutes for our bi-weekly sales and marketing meetings
Assisting with sales training documentation creation
Assisting with sales training and team-building itineraries and planning
Assisting with sales operations systems including CRM, calendar booking functions, and inventory management
Managing display suite moves and furniture inventory
Managing unsold suite inventory maintenance and upkeep
Regular visits to all sales galleries, display homes and Marcon construction sites to ensure compliance with maintenance expectations
Assisting Sales, Marketing and Interior Design leadership with special projects as required
Creating and updating spreadsheets and workflow items as required
Support managing incoming email communications for sales and completion inquiries for past projects

Summary of Qualifications

You are:

A solution-oriented, positive-thinking person who enjoys working in a multidiscipline collaborative environment
Exceptionally good at prioritizing, time management, and multi-tasking
Highly self-motivated, detail-oriented and organized
Able to excel under pressure, and pivot gracefully when there is a change in plans
An excellent communicator, with both internal stakeholders and external parties across many platforms (in person, via email, via telephone)
Resourceful in problem-solving situations
Self-directed, able to work independently yet self-aware to know when to reach out for guidance and support
Decidedly trustworthy and accountable

You have:

Very articulate communication skills, both verbal and written
Superior understanding of the English language, with strong writing and editing skills
Robust computer skills: a high proficiency in MS Office (Word, Excel, PowerPoint and Outlook) is essential
A post-secondary school diploma/degree
A valid driver’s license and a vehicle, to facilitate visits to and from Marcon’s different sites across the Lower Mainland

What we offer:

An exciting, fast-paced working environment in a growing company

Personal and professional development opportunities
A dynamic and fun work environment, with great colleagues and companywide social events
Competitive pay rates

If you are an enthusiastic, reliable, and hard-working individual who is interested in being a part of our team, then we want to hear from you.

Marcon

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Sales Operations Coordinator