Location: San Jose, On-Site

Duration: (Temporary – Maternity Leave Coverage) 5 months, part-time (20h/week)

Compensation: $28/h

About the Role

We are seeking a highly organized and proactive People & Business Operations Coordinator to support our team during a maternity leave coverage period. This role is critical to maintaining smooth day-to-day operations across the company.

You will serve as a key point of contact for employees, manage HR processes end-to-end, and support operational functions including compliance, finance coordination, and event planning. This is an excellent opportunity for someone who thrives in a fast-paced startup environment and enjoys wearing multiple hats.

Key Responsibilities

Act as the primary point of contact for employees, providing day-to-day HR support and resolving inquiries
Manage employee lifecycle processes including onboarding, offboarding, and I-9 verification
Administer payroll and benefits (via TriNet) for salaried and hourly employees, ensuring compliance with applicable labor laws
Develop, update, and enforce company policies (e.g., expense, referral, and sponsorship policies)
Partner with legal counsel to coordinate immigration processes (J-1, F-1, H-1B, Green Card)
Support hiring needs as needed, including sourcing, screening, interviewing coordination, and onboarding
Maintain business compliance by managing licenses, registrations, and regulatory requirements
Support finance operations including accounts payable/receivable, expense tracking, and daily bookkeeping
Manage vendor coordination and internal administrative processes
Plan and execute industry conferences and trade shows (e.g., NACAS, NACUFS, National Restaurant Association Show, ReFED)
Organize company-wide events, off-sites, and employee engagement initiatives
Oversee office operations including ordering, tracking, and organizing inventory, hardware, and supplies

Qualifications

1–2 years of experience in HR, operations, or a similar role
Strong organizational skills with the ability to manage multiple priorities
Experience with HRIS/payroll systems (TriNet or similar preferred)
Familiarity with U.S. employment laws and HR best practices
Excellent communication and interpersonal skills
Comfortable working in a fast-paced, startup environment

Preferred

Experience supporting immigration processes
Exposure to basic bookkeeping or finance operations
Event planning or conference coordination experience

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People & Business Operations Coordinator