Location: San Jose, On-Site
Duration: (Temporary – Maternity Leave Coverage) 5 months, part-time (20h/week)
Compensation: $28/h
About the Role
We are seeking a highly organized and proactive People & Business Operations Coordinator to support our team during a maternity leave coverage period. This role is critical to maintaining smooth day-to-day operations across the company.
You will serve as a key point of contact for employees, manage HR processes end-to-end, and support operational functions including compliance, finance coordination, and event planning. This is an excellent opportunity for someone who thrives in a fast-paced startup environment and enjoys wearing multiple hats.
Key Responsibilities
- Act as the primary point of contact for employees, providing day-to-day HR support and resolving inquiries
- Manage employee lifecycle processes including onboarding, offboarding, and I-9 verification
- Administer payroll and benefits (via TriNet) for salaried and hourly employees, ensuring compliance with applicable labor laws
- Develop, update, and enforce company policies (e.g., expense, referral, and sponsorship policies)
- Partner with legal counsel to coordinate immigration processes (J-1, F-1, H-1B, Green Card)
- Support hiring needs as needed, including sourcing, screening, interviewing coordination, and onboarding
- Maintain business compliance by managing licenses, registrations, and regulatory requirements
- Support finance operations including accounts payable/receivable, expense tracking, and daily bookkeeping
- Manage vendor coordination and internal administrative processes
- Plan and execute industry conferences and trade shows (e.g., NACAS, NACUFS, National Restaurant Association Show, ReFED)
- Organize company-wide events, off-sites, and employee engagement initiatives
- Oversee office operations including ordering, tracking, and organizing inventory, hardware, and supplies
Qualifications
- 1–2 years of experience in HR, operations, or a similar role
- Strong organizational skills with the ability to manage multiple priorities
- Experience with HRIS/payroll systems (TriNet or similar preferred)
- Familiarity with U.S. employment laws and HR best practices
- Excellent communication and interpersonal skills
- Comfortable working in a fast-paced, startup environment
Preferred
- Experience supporting immigration processes
- Exposure to basic bookkeeping or finance operations
- Event planning or conference coordination experience
