General Summary Of Purpose Of This Position

Through a respectful, constructive and energetic style, guided by the objectives of the organization, the Chief Financial Officer (CFO) plays an integral, supportive role in providing financial leadership for the organization and all programming, projects and initiatives. The position is responsible for overseeing the financial operations of the organization in compliance with a multitude of regulations and in accordance with Generally Accepted Accounting Principles, implementing best practices for a whole organization finance approach, and coming up with strategic plans to improve their company’s overall financial health. This position works closely with the CEO, Executive Team and Department Directors to review regular financial reports, identify investment opportunities and implement budgeting initiatives across the organization.

As a member of HRDC's Executive Team, the CFO provides strategic leadership and governance to advance HRDC's mission and long-term sustainability. Working in partnership with the CEO and Board of Directors, the CFO helps identify and respond to evolving community needs, provides oversight to ensure fiscal responsibility, supports sound organizational governance, and contributes to strategic decision-making that strengthens the organization's impact. The CFO serves as a trusted advisor, promotes transparency, accountability, and effective stewardship of organizational resources, and helps ensure Board actions are informed, collaborative, and mission-focused. As an ambassador for HRDC, the CFO fosters productive relationships with community partners, stakeholders, and donors while advocating for the organization's mission and the individuals and families it serves. In all aspects of service, the CFO models and advances HRDC's Core Values of Boldness, Justice, Compassion, Excellence, Integrity, Courage, and Impact.

Primary Job Duties And Responsibilities

Oversight of Financial Operations (30%)

Plans and oversees operations of the Finance Department including accounting and reporting for general ledger,payroll, budgeting, and cash management for the organization and its subsidiary corporations.

Analyzes financial information detailing assets, liabilities, and capital and prepares balance sheets, revenue and expense statements, other reports to summarize current and projected organizational financial position on a monthly basis or more often if necessary, and reviews these with the Board of Directors, CEO, Leadership and Management Teams.

Manages organizational cash flow, assets and investments in an effort to reduce debt and increase revenues, leverage existing resources and maximize return on investment.

Perform analytical, technical and administrative functions within a complex, diverse, and limited revenue environment.

Responsible for compliance across federal, state and other regulations, contractual and grant requirements, and financial accountability of the organization.

Devise and implement system for general accounting and insures efficiency and integrity of internal control and accounting systems and procedures;

Responsible for compliance with and review/updating of the financial policies and procedures of the organization including internal controls and other measures that ensure accuracy of accounting records.

Responsible for implementing the appropriate systems and technology to support efficient and effective finance operations.

Responsible for audits, tax filings and other required reporting for the organization and its subsidiary corporations.

Staffing the finance department with talent and capacity

Serve as liaison with funding agency fiscal officials and serve as advocate for the agency whenever necessary

Whole organization finance (25%)

Works closely with the CEO, Executive Team and Department Directors to review quarterly financial reports, identify investment opportunities and implement budgeting initiatives across the organization

Provides the Board, CEO and management team with the analysis and technical information and analysis necessary to ensure sound planning and financially prudent decision making.

Supports programs, projects and initiatives in identifying cost effective measures and analyses that help us be good stewards of our public, private and donated resources.

Provides leadership and best practices in budgeting with a goals based approach that includes input from staff at every level of the organization.

Works closely with the leadership team to help guide resources through the organization in the service of our mission

Works closely with the leadership team to evaluate and analyze risk in meeting mission

Create timely reporting and information systems that allow the organization to take action based on the financial information provided

Provide financial forecasting and projections to support decision making for programming, projects and initiatives

Secure financing options best suited to support projects and initiatives

Develop, coach and support the financial management skill sets of program and department leaders.

Strategic direction to improve organizations financial health (20%)

Formulate strategic direction in keeping with the overall organizational mission, tending those resources that mission most effectively and retaining enough resources to set the organization up for longevity and stability.

Manages agency cash flow, assets and investments in an effort to reduce debt and increase revenues, leverage existing resources and maximize return on investment.

Financial sustainability within programs, departments and as an organization is projected, managed, monitored and evaluated routinely.

Development of financial planning and sustainability is an ongoing inclusive process.

This position will use their experience in business development and financial planning to increase revenue and pay off liabilities, perform analytical, administrative and technical duties within a complex, diverse and limited revenue environment.

Organizational Leadership and Executive Oversight (20%)

Provides executive oversight of assigned organizational programs, departments, strategic initiatives, and enterprise-wide projects as designated by the CEO.

Ensures assigned program areas, projects, and initiatives align with HRDC's mission, strategic plan, financial sustainability goals, and organizational priorities.

Provides leadership, coaching, accountability, and strategic direction to directors and managers responsible for assigned functions.

Monitors organizational performance, identifies barriers to success, and works collaboratively across departments to improve effectiveness, efficiency, and service delivery.

Leads or sponsors complex cross-functional initiatives, organizational change efforts, and special projects requiring executive leadership.

Coordinates resources across departments to ensure successful implementation of strategic priorities while balancing operational, financial, and mission-focused outcomes.

Represents HRDC with community partners, funders, governmental agencies, and stakeholders related to assigned programmatic or organizational responsibilities.

Provides executive oversight of administrative and support functions as assigned, which may include Human Resources, Information Technology, Facilities, Asset Management, or other organizational functions.

Organizational Participation (5%)

Attend and actively participate in monthly all-teams, bi-annual in person all teams, manager & leadership meetings

Read and respond to organizational communications and required updates

Support organizational initiatives and contribute to a positive work culture

Conduct respectful, professional, and effective conversations with customers and volunteers regarding behavioral expectations, program compliance, and HRDC property standards.

Expected Outcomes

Agency financial plans/budgets are developed and followed

Reports have a high degree of accuracy

Irregularities are communicated immediately to the CEO

The agency is in financial compliance with all grants

Financial systems are developed, documented and implemented efficiently as evidenced by documents, financial performance targets being met

Fiscal monitoring/audit findings are minimal

Budgets are developed and integrated in the accounting system in a timely manner

Accounting and accounting control procedures are followed

Separation of duties is monitored and adequate

Efficiency and integrity of internal control and accounting systems and procedures is maintained

Fiscal team morale is positive and the team is positively engaged in organizational processes

Core values are modeled for and articulated to subordinate staff

Confidentiality in all Agency matters is maintained

Has a performance mindset and assists the agency in meeting ROMA (Results Oriented Management and Accountability) requirements

Finance is approached with a whole organizational mindset and processes and staffing are structured accordingly.

Financial sustainability is planned for, actively managed, tracked and reported.

Required Qualifications: Knowledge, Skills and Abilities that are required for success in this position.

Experience: The following kinds of experience usually provide the required knowledge skills and abilities to perform the duties of this position:

Five Years Of Experience Required

Certified Public Accounting (CPA) or Certified Management Accounting (CMA and not-for-profit accounting experience preferred

Demonstrated computer experience and knowledge of data processing as it relates to accounting systems

Education: The following course(s) of study or class work usually provides the required knowledge skills and abilities to perform the duties of this position:

A bachelor’s degree in accounting or business with an accounting emphasis

Skills & Knowledge

Knowledge of GAAP, federal, state, local, and private grant regulations and OMB Uniform Guidance

Demonstrated computer experience and knowledge of data processing as it relates to accounting systems

Must be committed to the mission of HRDC and possess an ability to model core values in a team setting.

Ability to lead a team to provide for accurate and healthy financial outcomes

Ability to read, interpret and implement governmental regulations, rules, and procedure manuals

Ability work with minimal supervision and effectively manage workflow

Ability to respond effectively to the most sensitive inquiries

Strong interpersonal and communication skills

Exhibit self-motivation, high energy level, high level of organization and efficiency

Demonstrate ability to make appropriate programmatic recommendations

Effectively establishes and maintains positive working relationships with program managers and other team members and supports a culture of trust, integrity, and compassion.

The position requires the ability to communicate financial data to non-financial people, help others interpret financial reports, interpret grant and contract regulations and implement financial procedures to ensure compliance with the same.

Effectively disseminates information about program offerings

Ensures compliance with program and performance standards

Maintains professional demeanor in stressful situations

Ability to assimilate and retain numerous federal and state requirements for a variety of programs

Ability to prioritize duties in a fast paced environment

Language Skills

Additional Responsibilities of the role:

Ability to read and interpret federal guidelines and present information to others

Ability to prepare routine reports and correspondence

Demonstrated ability to analyze and interpret complex and sensitive information

Strong organizational and negotiation skills with a record of accomplishment of maintaining positive business relationship

Confidentiality

This position requires regular handling of sensitive and confidential client and agency information. Unauthorized disclosure could harm client interests and the organization, and may also violate state and federal privacy laws. This position may have access to reports, records, and personnel files, and must exercise the highest level of discretion, judgment, and confidentiality at all times.

Reasoning Ability

Ability to apply principles of logical thinking to a wide range of intellectual and practical problems.

This position requires knowledge of generally accepted accounting principles for non-profit entities, federal, state, local, and private grant regulations and the OMB Uniform Guidance.

Demonstrated ability to apply common sense understanding to complete written and verbal instructions.

Demonstrated ability to deal with problems involving several concrete variables in standardized situations

Demonstrated ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form

Excellent problem and/or dispute resolution skills

Demonstrated ability to work effectively under stress, interruptions, and tight deadlines

Software / Tools / Technologies

Experience with Financial and Accounting software, grant management, advanced Microsoft Excel.

Experience with Google Workspace, cloud based filing and document sharing, scheduling and calendar tools, phone and messaging systems.

Successful experience with program and budget management tools.

Utilize computer spreadsheet to create files, input, format and edit data, and save, print or transmit data

Utilize computer word processing to create documents, input, format, and edit documents and save, print or transmit documents

Utilize computer databases to create data files, input, format, and edit data and save, print, or transmit data

Utilize computer internet/e-mail to access, send, retrieve, save, print, or transmit documents or data files

Operate personal computer with Windows operating system to start programs, input, format, and edit data files and print or transmit data

Utilize proprietary, custom or online programs or data bases to input, format and edit data and save, print or transmit data.

Knowledge of data processing as it relates to accounting systems.

Financial Responsibility

Has responsibility for generating revenue and/or approving, monitoring and adjusting expenditures for multiple unrelated programs.

This position is authorized to prepare vendor claims for CEO approval

Travel

Occasional travel for training or conferences

Drivers Licenses

Valid Driver License

HRDC, Professional Or Governmental Policies And Regulations

The person in this position must comply with State and Federal regulations and laws, Agency (HRDC) policies and procedures, and specialized professional or industry guidelines/standards.

Administrative Rules of Montana; HUD, HHS, DOT, OMB Circular, DPHHS, OPI, pursuant to funding/programmatic changes.

Agency policies or procedures: HRDC Personnel Policies & Procedure, Fiscal Policies

Essential Physical, Mental and Emotional attributes: Required to perform this job with or without accommodation.

While performing the duties of this job, the employee is frequently required to stand; walk; sit; use hands to finger, handle, or feel; reach with hands and arms; climb or balance; stoop, kneel, crouch, or crawl; talk and hear.

The employee must regularly lift and/or move up to 10 pounds, frequently lift and/or move up to 25 pounds, and occasionally lift and/or move up to 50 pounds;

The incumbent must be able to perform multiple tasks simultaneously, must be able to work under time and/or deadline pressures;

Must be able to sit for extended periods of time.

Must be able to work under time and/or deadline pressures

Working Conditions / Environmental Factors

Works in temperature controlled office environment

Must be able to travel out of town and possible overnight stays for trainings, meetings, etc.

Safety

The person in this position complies with HRDC safety policies, procedures & guidelines; participates in safety training & drills as required; Reports unsafe conditions, incidents or near misses immediately; takes proactive steps to ensure the work area is clean and safe at all times.

Communication

Interacts with Program Managers weekly or more frequently

Interacts with Management Team weekly or more frequently

Interacts with programmatic staff on a weekly or more frequent basis

Presents financial reporting to Board of Directors bi- monthly or more frequently

May interact with funding agencies to provide information or exchange facts

May interact with vendors and/or partners to provide information or exchange facts

Supervision Received

This position operates under limited supervision. The incumbent’s work is primarily assigned by daily workflow and operations. The incumbent is authorized to make decisions as to the timing and sequence of work and the work is performed according to established policies and procedures and/or within applicable laws, rules and regulations governing the tasks being performed.

This Position Supervises The Following Position(s)

Fiscal Department staff

Must be committed to the mission of HRDC and possess ability to model core values in a team setting

Decisions

Decisions, final recommendations, and/or errors affect all employees of HRDC and could have severe legal and/or monetary consequences

Judgment Required To Make Decisions

Job duties typically involve frequently changing conditions and problems.

Requires considerable judgment to solve day-to-day problems, but usually within established procedures, guidelines, and precedents.

Exception Authority

This position cannot authorize exceptions to agency wide policy or procedure.

This job description is intended to describe the general nature and level of work performed. It is not intended to be an exhaustive list of all duties, responsibilities, or qualifications associated with the position. Assigned duties and responsibilities may be added, removed, or changed at any time as organizational needs evolve.

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