Description

EXECUTIVE ASSISTANT TO THE CHIEF FINANCIAL OFFICER

Reference #2026-60

Strong. Proud. Uplifting.

At Ornge, we believe that ordinary people can do extraordinary things.

Each day, we connect communities with critical care across Ontario, Canada. In the air and by land, our teams deliver equity in emergency response, uplifting the lives of those in our care.

We are excited to onboard individuals who bring energy, enthusiasm, and professionalism to our growing group of difference-makers and life-changers.

Discover Ontario, Canada, and an exciting career with Ornge.

Position Title

Executive Assistant to the Chief Financial Officer

Department/Section

Corporate Services

Employment Status

Permanent Full Time

Targeted Salary Range

$62,459-$74,170

Work Mode

Hybrid (2 Days Per Week)

Existing Vacancy

Yes

Location

5310 Explorer Drive, Mississauga

Hours of Work

37.5 hours/week; Monday to Friday

Posting Open Date

Wednesday April 29, 2026

Posting Close Date

Wednesday May 6, 2026

The targeted salary range is supplemented by a competitive total rewards package. The salary offered to the successful candidate will consider a wide array of factors such as the individual’s skillset, level of experience applicable to the role and internal equity considerations.

Uplifting Your Career at Ornge

We are looking for a seasoned and dependable Executive Assistant who takes pride in supporting senior leaders and keeping complex, fast‑moving work organized and on track. This role provides dedicated support to the Chief Financial Officer and the Finance leadership team and is ideal for someone who enjoys being a trusted partner behind the scenes - anticipating needs, bringing structure to busy days, and ensuring details are handled with care.

If you are an experienced Executive Assistant who is energized by executive‑level support, values accuracy and professionalism, and enjoys contributing within a collaborative leadership environment, this could be a great fit for you. We welcome candidates who are confident in their skills, comfortable working with senior leaders, and motivated by doing work that truly makes a difference. If this sounds like you, we encourage you to apply.

Key Accountabilities

Executive & Office Support

Provide proactive, high‑level administrative support to the CFO, ensuring the efficient day‑to‑day operation of the executive office
Serve as a key point of contact for internal and external stakeholders, exercising sound judgement, discretion, and professionalism
Support additional members of the Finance leadership team as required

Calendar, Communication & Coordination

Manage complex executive calendars, including scheduling across competing priorities, multiple stakeholders, and time‑sensitive commitments
Prepare agendas, coordinate meetings, and take accurate, well‑structured minutes with clear action items and follow‑ups
Coordinate leadership meetings, planning sessions, and working groups

Document, Presentation & Workflow Management

Prepare, format, and edit high‑quality executive materials, including PowerPoint presentations, Word documents, reports, and briefing notes
Ensure a high degree of accuracy, consistency, and professionalism across all written and presentation materials
Maintain strict version control, document tracking, and records management standards

Reporting & Project Support

Assist with preparing reports, summaries, and materials requiring executive review or approval
Track deliverables, deadlines, and action items to ensure timely follow‑through
Support special projects and ad hoc initiatives as requested by the CFO

Confidentiality & Professionalism

Handle sensitive and confidential information with discretion, integrity, and sound judgement
Represent the CFO’s office with professionalism, diplomacy, and credibility at all times

Qualifications

Minimum 5–7 years of progressive Executive Assistant experience, with direct experience supporting a CFO, C‑suite executive, or equivalent senior leadership role
Post‑secondary education in Business Administration, Office Administration, or a related field, or equivalent experience
Demonstrated experience managing complex calendars, executive correspondence, and senior‑level meeting coordination
Advanced technical proficiency in Microsoft Office, including PowerPoint (executive‑level presentations and briefings), Word (reports, correspondence, formatting, templates) and Excel (basic to intermediate reporting and data support)
Proven experience preparing agendas, taking detailed and accurate minutes, and tracking follow‑ups
Exceptional attention to detail with the ability to maintain accuracy in a fast‑paced, high‑volume environment
Experience supporting Finance executives or leadership teams is an asset
Experience working in a complex, regulated, or public‑sector environment is an asset
Strong organizational skills with the ability to manage competing priorities confidently and calmly
Excellent written and verbal communication skills
High level of discretion, professionalism, and maturity when handling confidential matters
Proactive, resourceful, and solutions‑oriented
Comfortable working independently while collaborating closely with senior leaders and peers

Total Rewards

Comprehensive Health, Dental and Vision Benefit Plan.
24/7 Employee and Family Assistance Program.
Premium Defined Benefits Pension Plan Automatic Enrollment.
Three Paid Personal Days (Pro-Rated for Year 1).
Accrued vacation time starting at three weeks per year.
PERKS! Employee Promotional Programs relating to personal phone plans, furniture, home/car insurance, travel, fitness, attractions and more!
Tuition reimbursement and opportunities for learning and development.

At Ornge, We Are

Community connectors.
Equity in healthcare.
Strong in our convictions.
Proud of the services we provide.
Uplifting in our mission, values, and services.

You Can Expect Us To Be

Competitive in pay, benefits, vacation time and more.
Promoters of diversity.
Champions of inclusivity and accessibility.
Committed to your career advancement.
A tight-knit, supportive culture.

A Bit About You

You are driven by our collective desire to make a difference.
Excited by problem solving and excels at in-the-moment decision making.
Teamwork has always been where you thrive.
You are ready to put your skills into action in a fast-paced environment.

What’s Next

If you are ready to uplift lives, apply directly online.
On apply, we’ll send you an email on how to check your application status within Jobvite.
Ornge is committed to providing accessible accommodations in compliance with Accessibility for Ontarians with Disabilities Act (AODA). Should you require accommodation through any stage of the recruitment process, please email us at [email protected].
Ornge encourages applications from candidates identifying as a member of a traditionally underrepresented group including First Nations, Métis, Inuit, and urban Indigenous peoples; Francophone persons; Black and racialized persons; members of 2SLGBTQIA+ communities; and persons with disabilities.
Ornge communicates with candidates for job openings by email and does not incorporate AI technology in its recruitment process. Applicants are responsible to check their email for updates and ensure they can receive messages from unfamiliar senders. We send time-sensitive information via email; it is important for applicants to check their email frequently. If we do not receive a response from applicants, we will assume that they are no longer interested in the position, resulting in the removal of their application from the competition.

Are you ready to pursue a career that has a profound impact on communities across Ontario, Canada? Join us.

Ornge. Lives uplifted.

Ornge

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Executive Assistant to CFO