Description
EXECUTIVE ASSISTANT TO THE CHIEF FINANCIAL OFFICER
Reference #2026-60
Strong. Proud. Uplifting.
At Ornge, we believe that ordinary people can do extraordinary things.
Each day, we connect communities with critical care across Ontario, Canada. In the air and by land, our teams deliver equity in emergency response, uplifting the lives of those in our care.
We are excited to onboard individuals who bring energy, enthusiasm, and professionalism to our growing group of difference-makers and life-changers.
Discover Ontario, Canada, and an exciting career with Ornge.
Position Title
Executive Assistant to the Chief Financial Officer
Department/Section
Corporate Services
Employment Status
Permanent Full Time
Targeted Salary Range
$62,459-$74,170
Work Mode
Hybrid (2 Days Per Week)
Existing Vacancy
Yes
Location
5310 Explorer Drive, Mississauga
Hours of Work
37.5 hours/week; Monday to Friday
Posting Open Date
Wednesday April 29, 2026
Posting Close Date
Wednesday May 6, 2026
The targeted salary range is supplemented by a competitive total rewards package. The salary offered to the successful candidate will consider a wide array of factors such as the individual’s skillset, level of experience applicable to the role and internal equity considerations.
Uplifting Your Career at Ornge
We are looking for a seasoned and dependable Executive Assistant who takes pride in supporting senior leaders and keeping complex, fast‑moving work organized and on track. This role provides dedicated support to the Chief Financial Officer and the Finance leadership team and is ideal for someone who enjoys being a trusted partner behind the scenes - anticipating needs, bringing structure to busy days, and ensuring details are handled with care.
If you are an experienced Executive Assistant who is energized by executive‑level support, values accuracy and professionalism, and enjoys contributing within a collaborative leadership environment, this could be a great fit for you. We welcome candidates who are confident in their skills, comfortable working with senior leaders, and motivated by doing work that truly makes a difference. If this sounds like you, we encourage you to apply.
Key Accountabilities
Executive & Office Support
- Provide proactive, high‑level administrative support to the CFO, ensuring the efficient day‑to‑day operation of the executive office
- Serve as a key point of contact for internal and external stakeholders, exercising sound judgement, discretion, and professionalism
- Support additional members of the Finance leadership team as required
Calendar, Communication & Coordination
- Manage complex executive calendars, including scheduling across competing priorities, multiple stakeholders, and time‑sensitive commitments
- Prepare agendas, coordinate meetings, and take accurate, well‑structured minutes with clear action items and follow‑ups
- Coordinate leadership meetings, planning sessions, and working groups
Document, Presentation & Workflow Management
- Prepare, format, and edit high‑quality executive materials, including PowerPoint presentations, Word documents, reports, and briefing notes
- Ensure a high degree of accuracy, consistency, and professionalism across all written and presentation materials
- Maintain strict version control, document tracking, and records management standards
Reporting & Project Support
- Assist with preparing reports, summaries, and materials requiring executive review or approval
- Track deliverables, deadlines, and action items to ensure timely follow‑through
- Support special projects and ad hoc initiatives as requested by the CFO
Confidentiality & Professionalism
- Handle sensitive and confidential information with discretion, integrity, and sound judgement
- Represent the CFO’s office with professionalism, diplomacy, and credibility at all times
Qualifications
- Minimum 5–7 years of progressive Executive Assistant experience, with direct experience supporting a CFO, C‑suite executive, or equivalent senior leadership role
- Post‑secondary education in Business Administration, Office Administration, or a related field, or equivalent experience
- Demonstrated experience managing complex calendars, executive correspondence, and senior‑level meeting coordination
- Advanced technical proficiency in Microsoft Office, including PowerPoint (executive‑level presentations and briefings), Word (reports, correspondence, formatting, templates) and Excel (basic to intermediate reporting and data support)
- Proven experience preparing agendas, taking detailed and accurate minutes, and tracking follow‑ups
- Exceptional attention to detail with the ability to maintain accuracy in a fast‑paced, high‑volume environment
- Experience supporting Finance executives or leadership teams is an asset
- Experience working in a complex, regulated, or public‑sector environment is an asset
- Strong organizational skills with the ability to manage competing priorities confidently and calmly
- Excellent written and verbal communication skills
- High level of discretion, professionalism, and maturity when handling confidential matters
- Proactive, resourceful, and solutions‑oriented
- Comfortable working independently while collaborating closely with senior leaders and peers
Total Rewards
- Comprehensive Health, Dental and Vision Benefit Plan.
- 24/7 Employee and Family Assistance Program.
- Premium Defined Benefits Pension Plan Automatic Enrollment.
- Three Paid Personal Days (Pro-Rated for Year 1).
- Accrued vacation time starting at three weeks per year.
- PERKS! Employee Promotional Programs relating to personal phone plans, furniture, home/car insurance, travel, fitness, attractions and more!
- Tuition reimbursement and opportunities for learning and development.
At Ornge, We Are
- Community connectors.
- Equity in healthcare.
- Strong in our convictions.
- Proud of the services we provide.
- Uplifting in our mission, values, and services.
You Can Expect Us To Be
- Competitive in pay, benefits, vacation time and more.
- Promoters of diversity.
- Champions of inclusivity and accessibility.
- Committed to your career advancement.
- A tight-knit, supportive culture.
A Bit About You
- You are driven by our collective desire to make a difference.
- Excited by problem solving and excels at in-the-moment decision making.
- Teamwork has always been where you thrive.
- You are ready to put your skills into action in a fast-paced environment.
What’s Next
- If you are ready to uplift lives, apply directly online.
- On apply, we’ll send you an email on how to check your application status within Jobvite.
- Ornge is committed to providing accessible accommodations in compliance with Accessibility for Ontarians with Disabilities Act (AODA). Should you require accommodation through any stage of the recruitment process, please email us at [email protected].
- Ornge encourages applications from candidates identifying as a member of a traditionally underrepresented group including First Nations, Métis, Inuit, and urban Indigenous peoples; Francophone persons; Black and racialized persons; members of 2SLGBTQIA+ communities; and persons with disabilities.
- Ornge communicates with candidates for job openings by email and does not incorporate AI technology in its recruitment process. Applicants are responsible to check their email for updates and ensure they can receive messages from unfamiliar senders. We send time-sensitive information via email; it is important for applicants to check their email frequently. If we do not receive a response from applicants, we will assume that they are no longer interested in the position, resulting in the removal of their application from the competition.
Are you ready to pursue a career that has a profound impact on communities across Ontario, Canada? Join us.
Ornge. Lives uplifted.
