QNT Partners | Sydney, Australia | Full-time

No two days will be the same.

About QNT Partners

QNT Partners is a specialist recruitment firm for the quantitative trading industry. We place people into systematic funds, prop trading firms, and crypto trading businesses. It's a small, founder-led team, and we're growing fast enough that this role exists because there's more happening than one person can keep on top of.

The role

This isn't a role where you get handed a checklist and told to repeat it every week. You'll work directly with the co-founder across everything in the business: the day-to-day running of the company, marketing, admin, operations, whatever's live that week. Some days that's chasing a signature on a contract or cleaning up a CRM record. Other days it's writing a LinkedIn post, planning something the business has never done before, or fixing a process because the old one stopped working.

Two things matter more than anything else in this role: organisation and creative thinking. You need to bring order to real variety without being told how, and you need to enjoy finding a better way to do something instead of just doing it the way it's always been done.

What you'll own

In practice, that variety looks like:

Business operations & finance

Manage contracts from start to finish: prepare, send, and chase signatures on client agreements through DocuSign.
Own invoicing. Raise invoices, track payment status, and follow up on overdue fees.
Support cash flow tracking and work with the accountant on routine finance admin.
Keep company documents, tax filings, and compliance paperwork organised across jurisdictions.

CRM & recruitment operations

Keep Bullhorn and Airtable clean and current: job statuses, submission tracking, candidate records.
Watch client job postings and hiring activity, and flag new opportunities to the desk.
Put together recurring reports: weekly pipeline updates, client BD summaries, submission trackers.

Marketing & content

Run the team's LinkedIn presence. Keep profiles current, schedule posts, track engagement.
Manage the content pipeline: publish articles to the website, coordinate headshots and brand assets, draft social copy.
Keep the weekly marketing and BD cadence running, even when the desk is heads down on deals.

Whatever's live that week

Jump into the day-to-day running of the business with the co-founder. That could mean problem-solving on a live deal or building a new initiative from scratch.
Provide light executive support: scheduling, travel, general coordination.
Catch whatever falls between the cracks and fix it without waiting to be asked.

What we're looking for

You're organised. You build systems instead of surviving on to-do lists, and nothing slips even when six things are moving at once.
You think creatively. You notice better ways to do things and say so. This business is still being figured out, and we want your ideas in it.
One to four years' experience in an operations, EA, or coordinator role, ideally in recruitment, financial services, or another fast-moving professional services business.
Strong written English and a sharp eye for detail. You're comfortable representing the brand on LinkedIn and in client-facing documents.
Comfortable with, or quick to pick up, Bullhorn, Airtable, DocuSign, and LinkedIn scheduling tools.
Discreet and trustworthy. You'll see client contracts, fees, and the inner workings of the business.
Comfortable working with a team spread across time zones, with some flexibility on hours.
Based in Sydney. This is a requirement, not a preference, since the role moves to in-office days as the local team grows.

Why this role

You'll work directly with the co-founder and see exactly how a growing business gets built, not hear about it secondhand.
There's no fixed playbook. You'll have real say in how things get done, and your ideas will change how the company operates.
The role will grow and change as the business does, so where it ends up in a year is partly up to you.

What success looks like in the first 90 days

Contracts, invoicing, and CRM hygiene run on a reliable weekly cadence without anyone needing to chase.
LinkedIn and content publishing follow a steady weekly rhythm.
The co-founder and the desk have noticeably less admin in their inbox, and you've already suggested one thing that could run better.

Compensation and logistics

Base salary: AU$60,000 to AU$80,000, depending on experience.
Sydney-based. Remote first to start, moving to three days a week in the office as the Sydney team builds out.
Reports to: Co-Founder.

To apply, send your CV and a short note on why this role interests you.

QNT Partners

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