A pivotal role with real influence, work directly with the Director and help shape the systems, structure and operating rhythm of a growing firm

Join at an exciting stage of growth
Take ownership across operations, workflow, reporting & team coordination
Support Onboarding and People and Culture

Full Job Description

Roussos Recruitment are a specialist recruitment business entering an exciting stage of growth. With a strong pipeline of live roles, established client relationships and plans to expand the team over the next six months, we are looking for a highly organised and proactive Business Operations Manager / Executive Assistant to support the Director and help strengthen the internal operations of the business.

This is not a traditional EA role.

We are looking for someone who can become the operational right hand to the Director, bringing structure, organisation and accountability to a busy, fast-moving recruitment environment.

The Role

Working closely with the Director, you will help manage the day-to-day rhythm of the business across workflow, systems, reporting, administration, team coordination and executive support.

You will play a key role in improving internal processes, keeping priorities on track and helping the business scale in a more structured and efficient way.

Key Responsibilities

Your responsibilities will include:

Supporting the Director with diary, inbox, priorities, meetings and follow-up actions
Managing workflow across live recruitment assignments
Maintaining and improving CRM / ATS discipline
Preparing weekly WIP reports, dashboards and activity trackers
Coordinating meetings, interviews, client updates and internal actions
Building templates, checklists and standard operating procedures
Supporting onboarding, invoicing, reporting and general administration
Helping create structure, consistency and accountability across the team

About You

You will be highly organised, proactive and confident working in a busy professional services environment.You may come from recruitment, executive search, professional services, construction, consulting, legal, real estate, finance or another fast-paced service-based business.

You will ideally bring:

Experience as an EA, Business Manager, Operations Coordinator, Office Manager, Senior Administrator or Recruitment Coordinator
Strong diary, inbox and workflow management skills
Excellent attention to detail
Confidence using CRM, ATS, database or project management systems
Strong written and verbal communication skills
The ability to manage competing priorities
A calm, professional and solutions-focused approach
Strong discretion and confidentiality

Why Join Us?

This is a rare opportunity to step into a key role at an important stage of business growth.

You will work directly with the Director, have real ownership, and help shape the systems, structure and operating rhythm of a growing recruitment business.

This role would suit someone who wants more than a traditional support role, someone who enjoys being trusted, relied upon and involved in the bigger picture.

To Apply

Please submit your resume and a short cover note outlining your experience and why this role appeals to you. Alternatively for further information please contact Anna Roussos directly at anna@roussosrecruitment.com.au or 0411389632

All applications will be treated confidentially.

ROUSSOS Recruitment

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Business Operations Manager / Executive Assistant