A pivotal role with real influence, work directly with the Director and help shape the systems, structure and operating rhythm of a growing firm
- Join at an exciting stage of growth
- Take ownership across operations, workflow, reporting & team coordination
- Support Onboarding and People and Culture
Full Job Description
Roussos Recruitment are a specialist recruitment business entering an exciting stage of growth. With a strong pipeline of live roles, established client relationships and plans to expand the team over the next six months, we are looking for a highly organised and proactive Business Operations Manager / Executive Assistant to support the Director and help strengthen the internal operations of the business.
This is not a traditional EA role.
We are looking for someone who can become the operational right hand to the Director, bringing structure, organisation and accountability to a busy, fast-moving recruitment environment.
The Role
Working closely with the Director, you will help manage the day-to-day rhythm of the business across workflow, systems, reporting, administration, team coordination and executive support.
You will play a key role in improving internal processes, keeping priorities on track and helping the business scale in a more structured and efficient way.
Key Responsibilities
Your responsibilities will include:
- Supporting the Director with diary, inbox, priorities, meetings and follow-up actions
- Managing workflow across live recruitment assignments
- Maintaining and improving CRM / ATS discipline
- Preparing weekly WIP reports, dashboards and activity trackers
- Coordinating meetings, interviews, client updates and internal actions
- Building templates, checklists and standard operating procedures
- Supporting onboarding, invoicing, reporting and general administration
- Helping create structure, consistency and accountability across the team
About You
You will be highly organised, proactive and confident working in a busy professional services environment.You may come from recruitment, executive search, professional services, construction, consulting, legal, real estate, finance or another fast-paced service-based business.
You will ideally bring:
- Experience as an EA, Business Manager, Operations Coordinator, Office Manager, Senior Administrator or Recruitment Coordinator
- Strong diary, inbox and workflow management skills
- Excellent attention to detail
- Confidence using CRM, ATS, database or project management systems
- Strong written and verbal communication skills
- The ability to manage competing priorities
- A calm, professional and solutions-focused approach
- Strong discretion and confidentiality
Why Join Us?
This is a rare opportunity to step into a key role at an important stage of business growth.
You will work directly with the Director, have real ownership, and help shape the systems, structure and operating rhythm of a growing recruitment business.
This role would suit someone who wants more than a traditional support role, someone who enjoys being trusted, relied upon and involved in the bigger picture.
To Apply
Please submit your resume and a short cover note outlining your experience and why this role appeals to you. Alternatively for further information please contact Anna Roussos directly at anna@roussosrecruitment.com.au or 0411389632
All applications will be treated confidentially.
