About the Role

SDT Ultrasound Solutions India is a fast-growing industrial technology company specializing in ultrasound-based predictive maintenance solutions, serving clients across India and globally. We are looking for a sharp, organized, and proactive Executive Personal Assistant to the Director of Business Development who will serve as the operational backbone of the company.

This is not a conventional PA role. You will have a 360° view of business operations — from revenue to compliance — and will be the Higher Management's trusted right hand in keeping every function running like clockwork.

Key Responsibilities

Sales & Revenue Operations

• Track and monitor the sales pipeline — from lead generation to deal closure — across India and international regions.

• Coordinate with the inside sales team to ensure timely follow-ups, proposal submissions, and CRM hygiene.

• Prepare periodic sales performance reports, dashboards, and forecasts for leadership review.

Service & Customer Success

• Liaise with the service and customer success teams to track open tickets, SLA adherence, and client satisfaction metrics.

• Proactively flag delays or escalations and coordinate resolutions between departments.

• Support documentation and reporting for post-sale client engagement activities.

Financial Operations – Receivables & Payables

• Track payment recovery cycles — monitor outstanding invoices, follow up with clients on overdue payments, and maintain aging reports.

• Coordinate with the accounts team on payment processing, vendor payables, and expense reconciliation.

• Maintain updated financial trackers and flag exceptions to the Higher Management on a regular basis.

Compliance & Ethics Monitoring

• Assist in ensuring the company adheres to statutory, legal, and regulatory compliance requirements.

• Support vendor registration processes, documentation, and compliance submissions for key accounts.

• Monitor internal processes for adherence to company ethics policies and flag anomalies for review.

• Maintain organized records of contracts, agreements, NDAs, and compliance documents.

People Operations & HR Coordination

• Coordinate daily HR administrative activities — leave records, team schedules, and inter-departmental communication.

• Support the Higher Management in managing employee-related documentation, communication, and sensitive matters with discretion.

• Act as a first point of contact for employee queries and escalate to the Higher Management as required.

Executive Support & Operations Management

• Prepare presentations, reports, and briefing documents ahead of internal and external meetings.

• Act as the communication bridge between the Higher Management and all internal departments — ensuring actions are followed through.

• Draft and review professional correspondence including emails, proposals, and internal memos.

Who We Are Looking For

You are someone who:

• Has 8-10 years of experience in a business operations, executive assistant, or multi-functional coordination role.

• Is extremely organized, detail-oriented, and able to manage multiple priorities simultaneously without dropping the ball.

• Communicates clearly and professionally — in writing and verbally — with clients, vendors, and internal teams.

• Is comfortable working with data — be it sales pipelines, financial trackers, or HR records.

• Exercises discretion and sound judgment when handling sensitive business and employee matters.

• Has proficiency in tools like MS Excel/Google Sheets, CRM platforms, and communication tools (Outlook, Teams).

• Has a proactive attitude — anticipates what's needed before being asked and takes ownership of outcomes.

Good to Have

• Prior experience in a B2B, industrial, or technical products company.

• Exposure to international business operations or cross-border client coordination.

• Familiarity with vendor compliance documentation or government tender processes.

• Basic understanding of accounting concepts (receivables, payables, reconciliation).

What We Offer

• A front-row seat to international B2B operations across India

• Direct mentorship and close collaboration with the Higher Management.

• A high-trust, high-accountability role with genuine career growth opportunity.

• Competitive compensation commensurate with experience.

• An entrepreneurial environment where your contribution is visible and valued.

How to Apply

If you are a driven professional who thrives in a fast-paced, multi-functional environment and are looking to grow with a company that punches above its weight — we want to hear from you.

📩 Send your CV and a short cover note to us via LinkedIn or to sdt-usi-sales@sdtultrasound.com. Applications without a cover note will not be considered.

SDT Ultrasound Solutions India

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Executive Personal Assistant – Business Operations