Business Operations Manager

Location: In-Person | Full-Time – Sunnyvale, CA

Stage: Series A/B Fintech

About the Role

We're a fast-growing fintech startup and we're looking for a sharp, execution-obsessed Business Operations Manager to work directly with our CEO. This is not a traditional ops role. You'll own everything that keeps the company running smoothly - compliance coordination, corporate affairs, finance operations, legal coordination, vendor management, and more - so our leadership can stay laser-focused on product and customers.

You'll have real responsibility from day one, a front-row seat to building a high-growth fintech, and direct access to the CEO. If you're the kind of person who hates loose ends, gets energy from closing loops, and wants to learn how a company actually operates - this role is for you.

What You'll Own

Finance & Accounting Operations

Serve as the primary liaison with our external accounting firm - own the relationship, manage deliverables, and make sure nothing falls through the cracks
Coordinate bill payments, expense management, and treasury operations
Support tax filings, audits, and financial reporting with external partners
Maintain financial controls and flag anything that needs leadership attention

Compliance & Regulatory

Manage the compliance calendar - track filing deadlines, renewals, and regulatory requirements
Coordinate with external legal and compliance advisors to ensure we stay ahead of obligations
Own documentation and record-keeping for regulatory purposes
Research and summarize new regulatory requirements as they arise

Corporate Affairs

Handle corporate secretary responsibilities - board meeting logistics, minutes, resolutions, entity maintenance
Manage business registrations, licenses, and insurance renewals
Own vendor contracts end-to-end: sourcing, negotiation coordination, renewals, and offboarding

General Business Operations

Identify and eliminate operational inefficiencies - build processes and playbooks so things run without CEO involvement
Manage office operations and any HR-adjacent administrative work
Take on special projects as the business scales - the scope of this role will grow with you

Who You Are

2–4 years of experience in a role where you owned things end-to-end - startup, consulting, investment banking, or similar fast-paced environment
You've worn multiple hats and are comfortable context-switching between finance, legal, ops, and admin in the same day
Low ego about doing the "small" things, high standards for doing them right
Strong written and verbal communication - you'll be representing the CEO in correspondence with vendors, advisors, and regulators
You close loops. If you say you'll handle something, it's handled
Genuinely curious about how businesses work and hungry to grow into more senior responsibilities over time
Comfortable working in ambiguity and building structure where none exists

Strong Plus:

Familiarity with AI tools (Claude, ChatGPT, Notion AI, etc.) and a habit of using them to work faster and smarter
Prior experience at a fintech, financial services, or regulated business
Exposure to compliance, legal coordination, or corporate governance

What This Is Not

A strategy or consulting role - you'll be in the weeds, not writing decks about the weeds
A siloed function - you'll touch every part of the business
A role for someone waiting to be told what to do

Why Join Us

Direct access to the CEO and visibility across the entire business
Real ownership and responsibility - not a support role
Front-row seat to scaling a fintech from $100M valuation to what comes next
Competitive salary and meaningful equity
Fast path to senior responsibility for the right person

We're an in-person team. This role is based at our office full-time.

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Business Operations Manager