About Vitalnic:

Vitalnic is a fast-growing company specialising in pharmaceutical-grade nicotine & Salt solutions, operating across international markets.

We work at the intersection of innovation, compliance, and high-quality standards, supporting partners globally in a rapidly evolving industry.

The Role:

We are looking for a Business Operations Executive to become a key part of our team and support the day-to-day execution of our operations.

This is a hands-on role combining logistics, finance, and customer coordination — ideal for someone highly organised who enjoys working across multiple functions.

What You’ll Do:

Operations & Logistics

Coordinate shipments (booking, tracking, freight management)
Work closely with logistics partners and freight agents
Ensure compliance with shipping regulations (ADR / IATA / DGR)

Finance & Administration

Prepare and issue invoices
Monitor receivables and collections
Track operational expenses and support budgeting

Customer & Sales Support

Manage customer communication and inquiries
Support trade show coordination and execution
Assist the sales team with operational follow-up

Suppliers & Coordination

Liaise with suppliers and service providers
Support contract coordination and performance tracking

Reporting & Structure

Maintain clear operational documentation
Provide regular updates to management
Support financial reporting (P&L, assets/liabilities)

What We’re Looking For:

Experience in logistics, operations, or supply chain
Familiarity with shipping compliance (ADR/IATA/DGR)
Strong organisational and multitasking skills
Comfortable working with numbers and administrative processes
Strong communication skills

Bonus Points

Exposure to regulated industries (pharma, chemicals, etc.)
Experience in coordinating with freight agents and logistics providers

Why Join Vitalnic

Be part of a fast-growing international company
Work directly with leadership and gain broad exposure
Develop skills across operations, finance, and strategy
Play a key role in scaling the business
Fair Salary and Benefits

Vitalnic GmbH

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Business Operations Executive