Job Title: Business Operations Coordinator

Company: VRT Management Group
Location: Santosh Nagar, Hyderabad, India (Onsite)
Experience: 1+ years in Office Administration / Business Operations Coordinator
Employment Type: Full-time

About VRT Management Group

VRT Management Group is an entrepreneurial consulting company founded in 2008 in the USA, with a mission to empower small and medium-scale business leaders across the United States.

With our expanding operations in Hyderabad, we are building a high-performing team to scale our impact through programs such as EGA, EGOS, and Entrepreneur Excellence.

We are now looking for a highly disciplined and detail-oriented Business Operations Coordinator who can ensure smooth business operations, strong coordination, and excellence across the organization.

Role Overview

As a Business Operations Coordinator, you will serve as the central coordination engine of the organization ensuring operational discipline, leadership effectiveness, and smooth day-to-day execution.

This role directly supports the Managing Director and leadership team by managing financial administration, executive coordination, office operations, and cross-functional follow-ups.

If you are highly organized, strong in follow-ups, and thrive in a fast-paced entrepreneurial environment this role is for you.

Key Responsibilities

· Own end-to-end financial administration and invoicing include invoice creation, tracking, payment follow-ups, and maintaining accurate financial records (expenses, vouchers, bills, reimbursements).

· Manage executive coordination and calendar operations by scheduling meetings, avoiding conflicts, sending reminders, preparing agendas, and ensuring smooth execution of leadership schedules.

· Capture meeting minutes (MOM), maintain action trackers, and ensure timely follow-up and closure of decisions, commitments, proposals, and approvals.

· Ensure smooth office operations and administration, including managing supplies, coordinating with vendors, maintaining office readiness, and handling administrative infrastructure.

· Maintain structured task tracking and team follow-up systems to monitor deadlines, progress, delays, and completion status across teams, with timely escalation of blockers.

· Coordinate with internal teams (content, operations, leadership) to ensure on-time submission, approvals, and execution of deliverables.

· Support recruitment and HR coordination by screening profiles, managing candidate trackers, posting jobs, and organizing interview processes.

· Assist in marketing and lead management activities, including maintaining lead databases, executing outreach (email/LinkedIn), and supporting campaign coordination.

· Execute content posting and social media coordination as per planned schedules to ensure consistency.

· Maintain organized documentation and record management systems for financial, administrative, operational, and coordination activities.

· Drive execution discipline across the organization through consistent follow-ups, tracking, and structured reporting to leadership.

· Continuously improve systems and processes by adapting to a fast-paced, evolving (VUCA) business environment, while leveraging tools (including AI) effectively.

Required Skills and Experience

1+ years in Business Operations Coordinator/Office Administration / Executive Support
Strong experience in invoicing, expense tracking, and documentation
Proven ability in calendar management and meeting coordination
Excellent follow-up, tracking, and execution discipline
Proficiency in MS Excel, Google Workspace
Familiarity with Zoho Books / accounting tools (preferred)
Strong communication and coordination skills
High ownership, attention to detail, and confidentiality

Education & Certifications

Education:

Bachelor’s degree in business administration, Commerce, Management, or related field

Preferred Certifications:

MS Office / Advanced Excel
Tally / Zoho Books / Accounting tools
Executive Assistance / Office Administration
HR coordination or Digital Marketing basics (added advantage)

Who This Role is For

· Someone who thrives on structure, discipline, and follow-through

· Highly organized with strong attention to detail

· Comfortable working closely with leadership

· Strong at multi-tasking and coordination across teams

· Takes ownership and ensure things get done

Pay: ₹200,000.00 - ₹450,000.00 per year

Work Location: In person

VRT Management Group

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