Job Title: Business Operations Coordinator
Company: VRT Management Group
Location: Santosh Nagar, Hyderabad, India (Onsite)
Experience: 1+ years in Office Administration / Business Operations Coordinator
Employment Type: Full-time
About VRT Management Group
VRT Management Group is an entrepreneurial consulting company founded in 2008 in the USA, with a mission to empower small and medium-scale business leaders across the United States.
With our expanding operations in Hyderabad, we are building a high-performing team to scale our impact through programs such as EGA, EGOS, and Entrepreneur Excellence.
We are now looking for a highly disciplined and detail-oriented Business Operations Coordinator who can ensure smooth business operations, strong coordination, and excellence across the organization.
Role Overview
As a Business Operations Coordinator, you will serve as the central coordination engine of the organization ensuring operational discipline, leadership effectiveness, and smooth day-to-day execution.
This role directly supports the Managing Director and leadership team by managing financial administration, executive coordination, office operations, and cross-functional follow-ups.
If you are highly organized, strong in follow-ups, and thrive in a fast-paced entrepreneurial environment this role is for you.
Key Responsibilities
· Own end-to-end financial administration and invoicing include invoice creation, tracking, payment follow-ups, and maintaining accurate financial records (expenses, vouchers, bills, reimbursements).
· Manage executive coordination and calendar operations by scheduling meetings, avoiding conflicts, sending reminders, preparing agendas, and ensuring smooth execution of leadership schedules.
· Capture meeting minutes (MOM), maintain action trackers, and ensure timely follow-up and closure of decisions, commitments, proposals, and approvals.
· Ensure smooth office operations and administration, including managing supplies, coordinating with vendors, maintaining office readiness, and handling administrative infrastructure.
· Maintain structured task tracking and team follow-up systems to monitor deadlines, progress, delays, and completion status across teams, with timely escalation of blockers.
· Coordinate with internal teams (content, operations, leadership) to ensure on-time submission, approvals, and execution of deliverables.
· Support recruitment and HR coordination by screening profiles, managing candidate trackers, posting jobs, and organizing interview processes.
· Assist in marketing and lead management activities, including maintaining lead databases, executing outreach (email/LinkedIn), and supporting campaign coordination.
· Execute content posting and social media coordination as per planned schedules to ensure consistency.
· Maintain organized documentation and record management systems for financial, administrative, operational, and coordination activities.
· Drive execution discipline across the organization through consistent follow-ups, tracking, and structured reporting to leadership.
· Continuously improve systems and processes by adapting to a fast-paced, evolving (VUCA) business environment, while leveraging tools (including AI) effectively.
Required Skills and Experience
- 1+ years in Business Operations Coordinator/Office Administration / Executive Support
- Strong experience in invoicing, expense tracking, and documentation
- Proven ability in calendar management and meeting coordination
- Excellent follow-up, tracking, and execution discipline
- Proficiency in MS Excel, Google Workspace
- Familiarity with Zoho Books / accounting tools (preferred)
- Strong communication and coordination skills
- High ownership, attention to detail, and confidentiality
Education & Certifications
Education:
- Bachelor’s degree in business administration, Commerce, Management, or related field
Preferred Certifications:
- MS Office / Advanced Excel
- Tally / Zoho Books / Accounting tools
- Executive Assistance / Office Administration
- HR coordination or Digital Marketing basics (added advantage)
Who This Role is For
· Someone who thrives on structure, discipline, and follow-through
· Highly organized with strong attention to detail
· Comfortable working closely with leadership
· Strong at multi-tasking and coordination across teams
· Takes ownership and ensure things get done
Pay: ₹200,000.00 - ₹450,000.00 per year
Work Location: In person
