Location: Dallas, Texas / On-Site Position

Type: Full-time (37 hours per week): M-TH, 8:30 am to 5:30 pm, F, 9:00 am to 12:00 pm

About the Role

We’re seeking a highly organized, detail-oriented professional to manage the day-to-day business operations of our studio. This role oversees financials, human resources, office management, procurement, and marketing support. You’ll report directly to the Principals and serve as a trusted partner — maintaining confidentiality, demonstrating loyalty, and keeping the office running smoothly.

Key Responsibilities:

Financial Management

Enter daily transactions, invoices, and deposits in QuickBooks.
Prepare and distribute financial updates and bank reconciliations.
Manage accounts payable/receivable, cash flow forecasting, and sales tax filings.
Prepare client invoices and monthly reporting.
Work with Principals and Accountant on year-end reconciliations, tax submissions, and renewals.

Human Resources

Process payroll semi-monthly and manage employee benefits.
Liaise with employees on HR, healthcare, and time-off matters.
Onboard new employees (payroll, insurance, IT setup, etc.) and offboard as needed.
Coordinate annual health insurance renewals and open enrollment.
Maintain and update the employee handbook.

Office Administration

Manage office operations, supplies, mail, and vendor relationships.
Coordinate with property management and IT vendors.
Lead office organization efforts and ensure a professional studio environment.

Marketing & Procurement

Support proposal preparation and marketing materials.
Manage purchase orders, vendor payments, and FF&E budgets.
Maintain marketing inventory and assist with special projects.

What We’re Looking For:

Strong multitasker with excellent organizational and communication skills.
Self-starter who can anticipate needs and take ownership of tasks.
Professional, discreet, and dependable — maintains confidentiality at all times.
Positive attitude with flexibility to adapt to changing priorities.

Qualifications:

Bachelor’s degree in Business Administration, Finance, or a related field.
Proficiency in QuickBooks (Desktop and Online) and Microsoft Office Suite.
Understanding of general business and tax principles.
Prior experience (at least 5 years) in office or business management required.

Core Values:

Accuracy and accountability
Confidentiality and loyalty
Collaboration and professionalism
Initiative and problem-solving
Upholding the w+n brand vision in all areas of service

If you’re a proactive professional who thrives in a dynamic, creative environment — we’d love to hear from you.

waldrop+nichols studio, llc

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