About Allay Therapeutics, Inc.
Allay Therapeutics is pioneering ultra-sustained analgesic products to transform post-surgical pain management and recuperation for patients and physicians. We believe an era of stalled innovation for pain management is over. From San Francisco to Singapore, our team has a passion for solving medical challenges that could benefit millions. We pursue our mission with the energy of a dynamic, global team of entrepreneurs, scientists, clinicians, and innovators.
Our upbeat culture is one of integrity, curiosity, and appreciation for diversity in thought and background. Our employees have can-do attitudes and an openness to listen to one another that creates a supportive environment where everyone is aspiring to do their best work.
As we grow, we are seeking a highly organized and proactive Business Operations Manager to ensure the smooth and efficient operation of our San Jose facility.
Position Summary
Allay Therapeutics is seeking an exceptionally detail-oriented and versatile Business Operations Manager to oversee daily office operations, provide administrative support, and manage key accounting and purchasing responsibilities. The ideal candidate will be a self-starter with a strong ability to multitask, prioritize, and thrive in a fast-paced startup environment. You will play a crucial role in maintaining a productive and welcoming office environment while fostering a positive and engaging company culture through the planning and execution of company events.
Responsibilities
Facilities and Office Management:
- Maintain a clean, organized, and efficient office environment.
- Manage facilities and office supplies, equipment, and vendor relationships.
- Coordinate facilities and office maintenance and repairs.
- Greet visitors and manage incoming calls and mail.
- Support onboarding of new employees and manage security and access controls
- Support Safety Officer with EHS and IIPP duties and responsibilities
Company Events And Activities
- Plan, coordinate, and execute company events, including team-building activities, holiday parties, and other social gatherings.
- Manage event budgets and logistics.
- Source and negotiate with vendors for event services.
- Create engaging event experiences that foster team camaraderie and company culture.
- Accounting Support:
- Process and manage accounts payable and vendor inquiries.
- Assist with expense tracking and reconciliation.
- Maintain accurate financial records and documentation.
- Prepare and submit expense reports.
- Assist with month-end and year-end closing procedures.
- Maintain vendor files, W-9s and prepare 1099s
- Work with external accounting firms when needed.
Purchasing
- Manage the procurement of office supplies, lab materials, and other facilities related maintenance contracts.
- Negotiate with vendors to secure favorable pricing and terms.
- Track and manage inventory levels.
- Process purchase orders and ensure timely delivery.
- Maintain vendor relationships.
Qualifications
- Bachelor's degree or equivalent experience preferred.
- 5+ years of experience in office management, administrative support, or a related field.
- Experience in a life science and/or tech startup environment.
- Excellent attention to detail and problem-solving skills.
- Extraordinary organizational, communication, and interpersonal skills.
- Experience with basic accounting principles and practices.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Experience with accounting software (e.g., Bill.com, QuickBooks, Track1099) is a plus.
- Experience planning and executing company events.
- Ability to work independently and as part of a team.
- Ability to work on-site daily in San Jose, CA.
Benefits
- Competitive salary, bonus, stock options and benefits package.
- Opportunity to work in a dynamic and growing startup environment.
- Collaborative and supportive team culture.
- Opportunity to make a significant impact on the company's success.
