Business Operations & Executive Assistant
We are seeking a Business Operations & Executive Assistant in South Denver. This role blends Executive Assistant responsibilities with operational support. The ideal candidate will provide high-level administrative support while also assisting with key business operations. The ideal candidate thrives in a fast-paced, high-functioning environment, can pivot seamlessly between tasks, and anticipates needs before they arise.
Job Duties:
- Assist different roles and individuals within the office, including supporting family members and leadership personnel
- Anticipate the needs of high-net-worth executives and proactively manage tasks
- Provide administrative assistance to the Operations Director and various members of the family; including scheduling appointments, managing calendars, and handling correspondence
- Assemble, organize, and maintain confidential and cohesive documents
- Assist with coordination and communication with the family’s estate manager as needed
- Manage daily mail: sort, distribute, and forward to the appropriate family member
- Scan, organize, and distribute accounting and operational documents (e.g., bills, invoices)
- Assist with onboarding paperwork for new hires across multiple operating businesses
- Order and maintain office supplies, snacks, and kitchen items
- Maintain break room and common areas (tidying, unloading dishwasher, managing coffee supplies)
- Plan and coordinate office and family events such as holiday parties, baby showers, and other celebrations. Own event logistics including ordering food, decorations, and other supplies
- Support miscellaneous projects for the family and operating businesses as needed
- Manage IT ticket submissions and resolve IT-related issues. Take responsibility for handling all IT matters, those requested by members in the office
- Assist in coordinating travel arrangements, primarily focusing on flight coordination
- Serve as the primary point of contact for phone calls, emails, and in-person guests; direct communications appropriately
- Greet and assist delivery drivers, employees, and visitors
Requirements:
- Prior experience in an executive administrative role
- Comfortable supporting high-net-worth individuals and multiple business operations, providing "white glove" service
- Proactive, resourceful, and capable of independently managing a wide variety of responsibilities
- Proficiency in Microsoft Office Suite
- Tech-savvy with experience using common office software, scanning, emailing, and document management
- High level of discretion and professionalism when handling confidential information
- Ability to handle constructive criticism with resilience and maintain a positive attitude
- Exceptional organizational, multitasking, and problem-solving skills
- Ability to pivot between tasks while maintaining attention to detail and professionalism
- Strong written and verbal communication skills
- Positive and cheerful attitude, with a team-first mindset
Benefits & Compensation:
- Pay: $70,000 - $80,000/annually depending on years of experience
- Discretionary annual bonus
- Boost your financial future with a 401(k) plan. Once you're fully vested, you become fully entitled to the employer's contributions, reaching up to 6%
- Celebrate holidays and your personal days with paid time off starting at 3 weeks per year, paid holidays, as well as sick time
- Competitive medical, dental, and vision insurance
- Enjoy work perks such as free snacks, a business casual dress code, work from home each Friday and more!
Job Type: Full-time
Pay: $70,000.00 - $80,000.00 per year
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Health insurance
- Life insurance
- Paid time off
- Retirement plan
- Vision insurance
Work Location: Hybrid remote in Greenwood Village, CO 80111
