We are seeking a motivated Payroll & Business Operations Specialist to join our team and play a key role in supporting our company’s growth and success. This role calls for strong attention to detail and a solid understanding of payroll processes, compliance, and employee data management. As a Payroll & Business Operations Specialist, you’ll ensure accurate, timely payroll for a multi-state workforce while supporting key functions like consultant onboarding and benefits administration. You’ll have the opportunity to expand your expertise, drive process improvements, and make a meaningful impact across our growing organization.
Payroll Processing & Compliance
- Monitor and track consultant hours through weekly timesheet submissions
- Reconcile approvals across Vendor Management Systems, proactively follow up on missing entries, and ensure complete and accurate collection of all timesheet data.
- Process bi-weekly payroll accurately for 300+(and growing) employees across nearly all 50 states
- Ensure proper calculation of wages, overtime, commissions, bonuses, garnishments, and deductions
- Work with payroll provider to maintain compliance with federal, state, and local wage and hour laws
- Administer payroll tax filings, W-2s, and year-end reporting
- Reconcile payroll reports and general ledger entries
Employee Data & Systems Management
- Maintain accurate employee payroll records, including new hires, terminations, pay changes, and benefit deductions
- Partner with HR to ensure accurate benefit, PTO, and leave tracking
- Support timekeeping system administration and troubleshooting
Audits, Reporting & Process Improvement
- Support internal and external payroll audits
- Assist with state registrations, unemployment claims, and workers’ compensation audits to maintain regulatory compliance.
- Prepare clear and accurate payroll reporting for Controller and leadership
- Identify opportunities for process improvement and implement efficiency measures to streamline payroll and operational workflows.
Employee Support & Consultant Onboarding
- Respond to employee payroll questions with professionalism and confidentiality
- Educate employees on pay statements, deductions, and tax withholdings
- Assist with consultant onboarding process ensuring timely and accurate completion of all new hire paperwork and administrative setup.
The Ideal Candidate:
- Bachelor’s or associate’s degree in accounting or business studies and 1-2 years’ experience preferred
- Prior experience with multi-state payroll administration
- Fluency in Microsoft Office Suite (Outlook, Excel, Word, PowerPoint), Excellent in Excel
- Prior experience using accounting software (Sage Intacct is preferred but not required)
- Excellent analytical and problem-solving skills
- Strong attention to detail
- Time management & ability to meet weekly deadlines (for invoicing, timesheet entry, etc.)
- Organizational skills to track status of multiple weekly tasks
- Opportunity for comprehensive on-the-job training and mentorship, ideal for a motivated individual ready to learn and grow in payroll and business operations.
Reasons to Love It:
Working at Agility Partners is an entrepreneurial adventure! We’re not just another recruiting company, we are a disrupter focused on innovative solutions, emerging technology, and superior customer service. The right candidate will have the opportunity to be a part of:
- A growing IT Solutions Company working with disruptive technologies and innovative solutions for our clients
- A Service-Oriented environment with the opportunity to participate in ongoing quarterly volunteering events
- An award-winning culture of innovative and excellent performers
- Unlimited PTO and flexible working environment with a downtown office in the heart of Columbus
- 50% covered premiums on medical benefits (including family) and additional perks including 401K plans and short and long-term disability
