We are seeking a motivated Payroll & Business Operations Specialist to join our team and play a key role in supporting our company’s growth and success. This role calls for strong attention to detail and a solid understanding of payroll processes, compliance, and employee data management. As a Payroll & Business Operations Specialist, you’ll ensure accurate, timely payroll for a multi-state workforce while supporting key functions like consultant onboarding and benefits administration. You’ll have the opportunity to expand your expertise, drive process improvements, and make a meaningful impact across our growing organization.

Payroll Processing & Compliance

Monitor and track consultant hours through weekly timesheet submissions
Reconcile approvals across Vendor Management Systems, proactively follow up on missing entries, and ensure complete and accurate collection of all timesheet data.
Process bi-weekly payroll accurately for 300+(and growing) employees across nearly all 50 states
Ensure proper calculation of wages, overtime, commissions, bonuses, garnishments, and deductions
Work with payroll provider to maintain compliance with federal, state, and local wage and hour laws
Administer payroll tax filings, W-2s, and year-end reporting
Reconcile payroll reports and general ledger entries

Employee Data & Systems Management

Maintain accurate employee payroll records, including new hires, terminations, pay changes, and benefit deductions
Partner with HR to ensure accurate benefit, PTO, and leave tracking
Support timekeeping system administration and troubleshooting

Audits, Reporting & Process Improvement

Support internal and external payroll audits
Assist with state registrations, unemployment claims, and workers’ compensation audits to maintain regulatory compliance.
Prepare clear and accurate payroll reporting for Controller and leadership
Identify opportunities for process improvement and implement efficiency measures to streamline payroll and operational workflows.

Employee Support & Consultant Onboarding

Respond to employee payroll questions with professionalism and confidentiality
Educate employees on pay statements, deductions, and tax withholdings
Assist with consultant onboarding process ensuring timely and accurate completion of all new hire paperwork and administrative setup.

The Ideal Candidate:

Bachelor’s or associate’s degree in accounting or business studies and 1-2 years’ experience preferred
Prior experience with multi-state payroll administration
Fluency in Microsoft Office Suite (Outlook, Excel, Word, PowerPoint), Excellent in Excel
Prior experience using accounting software (Sage Intacct is preferred but not required)
Excellent analytical and problem-solving skills
Strong attention to detail
Time management & ability to meet weekly deadlines (for invoicing, timesheet entry, etc.)
Organizational skills to track status of multiple weekly tasks
Opportunity for comprehensive on-the-job training and mentorship, ideal for a motivated individual ready to learn and grow in payroll and business operations.

Reasons to Love It:

Working at Agility Partners is an entrepreneurial adventure! We’re not just another recruiting company, we are a disrupter focused on innovative solutions, emerging technology, and superior customer service. The right candidate will have the opportunity to be a part of:

A growing IT Solutions Company working with disruptive technologies and innovative solutions for our clients
A Service-Oriented environment with the opportunity to participate in ongoing quarterly volunteering events
An award-winning culture of innovative and excellent performers
Unlimited PTO and flexible working environment with a downtown office in the heart of Columbus
50% covered premiums on medical benefits (including family) and additional perks including 401K plans and short and long-term disability

Agility Partners

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