Description
Business Operations Associate
About Astellas
At Astellas we are a progressive health partner, delivering value and outcomes where needed.
We pursue innovative science, focussing initially on the areas of greatest potential and then developing solutions where patient need is high, often in rare or under-served disease areas and in life-threatening or life-limiting diseases and conditions.
We work directly with patients, doctors and health care professionals on the front line to ensure patient and clinical needs are guiding our development activities at every stage.
Our global vision for Patient Centricity is to support the development of innovative health solutions through a deep understanding of the patient experience. At Astellas, Patient Centricity isn’t a buzzword - it’s a guiding principle for action. We believe all staff have a role to play in creating a patient-centric culture and integrating an awareness of the patient into our everyday working practices, regardless of our role, team or division.
We work closely with regulatory authorities and payers to find new ways to ensure access to new therapies. We deliver the latest insights and real-world evidence to inform the best decisions for patients and their care-givers, to ensure the medicines we develop continue to provide meaningful outcomes.
Beyond medicines, we support our stakeholder communities to drive initiatives that improve awareness, education, access and ultimately standards of care.
The Opportunity
In this role, you will ensure the effective administrative and logistical management of partnerships, congresses, and events, supporting both internal teams and external healthcare professionals. You will play a key role in ensuring compliance with contractual, transparency, and regulatory requirements while contributing to the successful planning and execution of national and international events. Working closely with operational teams, agencies, and healthcare professionals, you will help deliver high-quality, compliant events and maintain accurate reporting across internal and Group systems. This is a critical role at the intersection of event management, compliance, and stakeholder coordination within a regulated pharmaceutical environment.
Hybrid Working
At Astellas we recognise the importance of balancing your work and home life, so we offer a hybrid working solution allowing time to connect with colleagues in person at the office alongside the flexibility to work from home; optimising the most productive work environment for you to succeed and deliver.
Key Activities For This Role
- Provide administrative and logistical support for partnerships, congresses, and events, ensuring compliance with contractual, transparency, and regulatory obligations.
- Collect, verify, and record benefits, donations, contracts, and related expenses for healthcare professionals in internal data management tools and transparency systems.
- Plan, coordinate, and manage conferences, conventions, and events in collaboration with internal teams and external agencies, in line with product strategy and regulations.
- Manage purchase orders, dashboards, and reporting to track payments, budgets, booth rentals, and invoice status across territories and sales activities.
- Ensure accurate reporting and documentation in France and Group systems, maintaining compliance with internal procedures and external regulatory requirements.
Essential Knowledge & Experience
- Experience supporting event management, partnerships, or professional relations activities within a regulated environment.
- Strong knowledge of administrative processes, documentation validation, and data accuracy requirements.
- Experience working with healthcare professionals, including agreements, reimbursements, and external communications.
- Strong organisational and coordination skills with the ability to manage multiple priorities and deadlines.
- Excellent communication skills with internal stakeholders, external partners, and healthcare professionals.
Preferred Qualifications
- Project management experience within the pharmaceutical industry
- Knowledge of the pharmaceutical regulatory environment, including DMOS and Compliance requirements
- Proficiency in Microsoft Office (Word, Excel, PowerPoint)
- Experience using relevant systems and tools such as ATRIUM, VEEVA, and DocuSign
- Experience working with transparency, reporting, or compliance-related tools and processes
Education
- Bachelor’s degree or equivalent.
- Proficiency in business English for collaboration with Group and international stakeholders.
Additional Information
- This is a permanent full-time position.
- This position is based in France.
- This position follows our hybrid working model. Role requires a blend of home and minimum 2 day per week in our respective local affiliate office in Levallois-Perret. Flexibility may be required in line with business need. Candidates must be located within a commutable distance of the office.
We Offer
- A challenging and diversified job in an international setting.
- Opportunity and support to continuous development.
- Inspiring work climate.
We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, colour, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.
Beware of recruitment scams impersonating Astellas recruiters or representatives. Authentic communication will only originate from an official Astellas LinkedIn profile or a verified company email address. If you encounter a fake profile or anything suspicious, report it promptly to LinkedIn's support team through LinkedIn Help.
