Description
Business Operations Associate
About The Astellas
At Astellas we are a progressive health partner, delivering value and outcomes where needed.
We pursue innovative science, focusing initially on the areas of greatest potential and then developing solutions where patient need is high, often in rare or under-served disease areas and in life-threatening or life-limiting diseases and conditions.
We work directly with patients, doctors and health care professionals on the front line to ensure patient and clinical needs are guiding our development activities at every stage.
Our global vision for Patient Centricity is to support the development of innovative health solutions through a deep understanding of the patient experience. At Astellas, Patient Centricity isn’t a buzzword - it’s a guiding principle for action. We believe all staff have a role to play in creating a patient-centric culture and integrating an awareness of the patient into our everyday working practices, regardless of our role, team or division.
We work closely with regulatory authorities and payers to find new ways to ensure access to new therapies. We deliver the latest insights and real-world evidence to inform the best decisions for patients and their care-givers, to ensure the medicines we develop continue to provide meaningful outcomes.
Beyond medicines, we support our stakeholder communities to drive initiatives that improve awareness, education, access and ultimately standards of care.
The Opportunity
As Business Operations Associate, you will be accountable for the administrative, logistical, and operational management of partnerships, congresses, and events, ensuring full compliance with contractual, transparency, and regulatory requirements.
You will support internal teams and external stakeholders by coordinating Professional Relations (PR) activities, managing benefits, contracts, and donations, and ensuring accurate reporting in line with French and Group (EST-M & Global) regulations.
In this role, you will work cross-functionally with operational teams, agencies, and healthcare professionals, contributing to the successful delivery of national conventions and Astellas events in France and abroad while safeguarding compliance and transparency obligations.
Hybrid Working
At Astellas, we recognise the importance of balancing your work and home life, so we offer a hybrid working solution allowing time to connect with colleagues in person at the office alongside the flexibility to work from home; optimising the most productive work environment for you to succeed and deliver.
Key Responsibilities
- Support employees in preparing and managing Professional Relations (PR) files, ensuring completeness, accuracy, and compliance with deadlines, DMOS, and internal procedures.
- Declare benefits, donations, and contracts subject to Transparency requirements in internal data management tools; collect, verify, and record IBOs related to HCP engagements.
- Manage operational and financial processes including purchase orders, reimbursement claims (CNOM), invoice tracking, and dashboards for HCP payments and booth rentals.
- Coordinate external communications with healthcare professionals regarding agreements, reimbursements, and event-related logistics.
- Define event objectives with internal stakeholders, manage projects with agencies and business owners, and plan, monitor, and optimize event budgets in full regulatory compliance.
Essential Knowledge & Experience
- Experience in business operations, event management, or administrative coordination within a regulated environment.
- Strong understanding of compliance, transparency, and Professional Relations requirements (DMOS).
- Proven ability to manage complex administrative processes, documentation, and reporting with high attention to detail.
- Strong organizational, coordination, and stakeholder communication skills.
- Proficiency in spoken and written business English.
Preferred Knowledge/Experience/Qualifications
- Project management experience within the pharmaceutical or healthcare industry.
- Knowledge of the pharmaceutical regulatory environment (DMOS, Compliance, PV, Legal).
- Strong proficiency in Microsoft Office (Excel, PowerPoint, Word).
- Experience with relevant systems and tools such as ATRIUM, VEEVA, and DocuSign.
Education/Qualifications
- Bachelor’s or Master’s degree in Business Administration, Operations Management, Life Sciences, or a related field, or equivalent.
Additional Information
- This is a permanent full-time position.
- Location: This position is based in France.
- This position follows our hybrid working model. Role requires a blend of home and minimum 2 day per week in our respective local affiliate office. Flexibility may be required in line with business need. Candidates must be located within a commutable distance of the office.
We Offer
- A challenging and diversified job in an international setting
- Opportunity and support to continuous development
- Inspiring work climate
We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, colour, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.
Beware of recruitment scams impersonating Astellas recruiters or representatives. Authentic communication will only originate from an official Astellas LinkedIn profile or a verified company email address. If you encounter a fake profile or anything suspicious, report it promptly to LinkedIn's support team through LinkedIn Help.
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